MSU Human Resources >> Ebshelp >> Using-the-ebs-portal >> Who-gets-what >> EBS Portal tiles and security roles

EBS Portal Tiles and Security ROles

Tiles are granted based on security roles. For many tiles this happens automatically based on your employment status. For others, the security role must be requested. See Requesting Access to Tiles for instructions.

You CANNOT request an individual tile. Rather, you must request the relevant security role, and will receive all related tiles.

EBS Portal Tiles by Group

Notes:

Tiles listed as being given "automatically only" are based on your employment relationship with MSU, and come from the corresponding Employee Self-Service (ESS) role - they cannot be granted by request
Tiles listed as being given "automatically for some" are based on your employment relationship with MSU, and come from the corresponding Employee Self-Service (ESS) role), but may also be available by request for those that do not receive them automatically
Only the most common tiles and roles are listed below; others are reserved for specific activities within MSU
Where a role is not listed for a tile, contact the MSU IT Service Desk to be guided on how to request access

EBS Tiles listed by Group

Enterprise Business Systems

Tile	How Do I Get This Tile?	Relevant HR Role(s) to Request
Ability Training Compliance	automatically with some ESS
Action List: Finance; Research Admin	automatically with some ESS, or by request	HR Unit Administrator (any type) See note below
Applicant Tracking System	automatically with some ESS	See also Permissions and Roles ATS Tip Sheet
Business Intelligence and Analytics	automatically with some ESS, or by request	Manager Self-Service HR Unit Administrator (any type) HR Unit Time Administrator HR Unit Time Entry Specialist HR Unit Reporting Administrator See note below
Financial System	automatically with some ESS, or by request	HR Unit Administrator (any type) See note below
Leave of Absence Request	automatically with some ESS
Materiels Management	by request	See note below
News	automatically for everyone
Planning & Budgets	by request	See note below
Research Administration	automatically with some ESS
Research Compliance	automatically with some ESS
Spartan Marketplace	automatically with some ESS, or by request	See note below
Travel and Expense	automatically with some ESS, or by request	See note below
U-Track	automatically for everyone

NOTE: some tiles are granted based on non-HR security groups. Contact the IT Service Desk to determine which groups should be requested for your needs.

My Approvals & Workflow

Tile	How Do I Get This Tile?	Relevant HR Role(s) to Request
Approve Employee Time	by request	Manager Self-Service
Approve Employee Time for Unit	by request	HR Unit Time Administrator
Email Preferences for Workflow	by request	HR/Payroll Approver
HR Forms Workflow Report	automatically for everyone
HR/Payroll Administrator Roles	automatically for everyone
HR/Payroll Inbox	automatically for everyone	Specific types of approval require additional security roles or activities. Also see the Step-by-Step section above. HR/Payroll Forms and Cost Redistributions require entries in the Workflow Routing Table Remote Work Agreements route to Supervisors (Manager Self-Service) and optionally ad hoc approvers Course Bookings route to Supervisors (Manager Self-Service) Initiating or approving Reappointment, Promotion & Tenure (RPT) activities requires an RPT role The HR Unit TOC Form Initiator role is needed to hire a Temporary or On-Call employee following a posting in the Application Tracking System (PageUp)
Pay Change & Cost Redistribution	by request	HR Unit Administrator (any type) HR/Payroll Approver

My Time & Payroll

Tile	How Do I Get This Tile?	Relevant HR Role(s)
1095 Reprint	automatically only	Employee Self-Service
Bank Information	automatically only	Employee Self-Service
Earnings Statements	automatically only	Employee Self-Service
Holiday Calendar	automatically only	Employee Self-Service
Time Entries & Statement	automatically only	Employee Self-Service
Time Quota Balances	automatically only	Employee Self-Service
Time Quota Usage Monthly Report	automatically only	Employee Self-Service
W-2 Archive	automatically only	Employee Self-Service
W-2 Reprint	automatically only	Employee Self-Service
W-4 Tax Withholding	automatically only	Employee Self-Service

My Personal Information

Tile	How Do I Get This Tile?	Relevant HR Role(s)
Disability Status	automatically only	Employee Self-Service
Donate to MSU with Payroll Deductions	automatically only	Employee Self-Service
MSU Shares Pledge Form	automatically only	Employee Self-Service
Personal Profile	automatically only	Employee Self-Service
Remote Work Agreement	automatically only	Employee Self-Service
Retirement Form	automatically only	Employee Self-Service
Veteran Status	automatically only	Employee Self-Service
Work Location	automatically only	Employee Self-Service

My Career & Training

Tile	How Do I Get This Tile?	Relevant HR Role(s)
Ability Training Compliance	automatically only	Employee Self-Service
Careers @ MSU	automatically only	Employee Self-Service
Course Fee Courtesy	automatically only	Employee Self-Service
Courses for Employees at MSU	automatically only	Employee Self-Service
Educational Assistance System	automatically only	Employee Self-Service
elevateU	automatically only	Employee Self-Service
Handshake	automatically only	Employee Self-Service
Job Classifications	automatically only	Employee Self-Service
Skills Profile	automatically only	Employee Self-Service

My Benefits

Tile	How Do I Get This Tile?	Relevant HR Role(s)
Add Family Member or Dependent	automatically only	Employee Self-Service
Benefit/Retirement	automatically only	Employee Self-Service
Current Benefits Participation	automatically only	Employee Self-Service
MSUBenefitsPlus	automatically only	Employee Self-Service

Supervisor Tools

Tile	How Do I Get This Tile?	Relevant HR Role(s) to Request
Approve Employee Time	by request	Manager Self-Service
Employee Data Report	by request	Manager Self-Service
Employee Work Schedule	by request	Manager Self-Service
Enter Employee Time	by request	Manager Self-Service
FMLA Balance and Usage	by request	Manager Self-Service
My Team	by request	Manager Self-Service
Paid Medical Leave	by request	Manager Self-Service
Quota Balance Summary	by request	Manager Self-Service
Quota Usage Detail	by request	Manager Self-Service
Recorded Time Entries	by request	Manager Self-Service
Upcoming Dates By Month	by request	Manager Self-Service
Work Schedule Change Request	by request	Manager Self-Service
Work Schedules Catalog	by request	Manager Self-Service

Actions

Tile	How Do I Get This Tile?	Relevant HR Role(s) to Request
Academic Position Request	by request	HR Unit Administrator (Faculty/Academic Staff)
Approve Employee Time for Unit	by request	HR Unit Time Administrator
Create Org Ref ID	by request	HR Unit Administrator (any type)
Display and Update Employee Information	by request	HR Unit Administrator (any type) HR Unit Time Administrator
Edit Business Address	by request	HR Unit Administrator (any type)
Enter Employee Time	by request	HR Unit Time Administrator HR Unit Time Entry Specialist
HR/Payroll Forms & Cost Redistributions	by request	HR Unit Administrator (any type)
Position Details & Relationships	by request	HR Unit Administrator (any type) HR Unit Time Administrator
Post Support Staff Position	by request	HR Unit Administrator (Support Staff)
Post Temporary or On-Call Position	by request	HR Unit Administrator (Temp/On-Call)
Work Schedule Change Request	by request	HR Unit Administrator (any type) HR Unit Time Administrator
Work Schedules Catalog	by request	HR Unit Administrator (any type) HR Unit Time Administrator

Reports

Tile	How Do I Get This Tile?	Relevant HR Role(s) to Request
ACA Time Report	by request	HR Unit Administrator (any type)
Employee Accounting String Distribution	by request	HR Unit Administrator (any type) HR Unit Time Administrator
Employee End Dates	by request	HR Unit Administrator (any type)
Employee Information	by request	HR Unit Administrator (any type) HR Unit Time Administrator HR Unit Reporting Administrator
Employee Work Schedule	by request	HR Unit Administrator (any type) HR Unit Time Administrator
HR Forms Workflow Report	by request	HR Unit Administrator (any type)
Labor Distribution	by request	HR Unit Administrator (any type) HR Unit Time Administrator HR Labor Distribution Role-Report
Overtime Premium Hours	by request	HR Unit Time Administrator
Paid Medical Leave	by request	HR Unit Time Administrator
Pay Change & Cost Redistribution	by request	HR Unit Administrator (any type) HR/Payroll Approver
Pay Changes Initiated by HR	by request	HR Unit Administrator (any type)
Position Details & Relationships	by request	HR Unit Administrator (any type) HR Unit Time Administrator
Position Details by Organizational Unit	by request	HR Unit Administrator (any type) HR Unit Time Administrator
Recorded Time Entries for Unit	by request	HR Unit Time Administrator
Reminder of Dates	by request	HR Unit Administrator (any type)
Time Recorded by Fund	by request	HR Unit Time Administrator
Time Usage and Quota Balance	by request	HR Unit Time Administrator
Work Schedules Catalog	by request	HR Unit Administrator (any type) HR Unit Time Administrator

Reappointment, Promotion & Tenure

Tile	How Do I Get This Tile?	Relevant HR Role(s) to Request
RPT Inbox	by request	RPT MAU or RPT Department
RPT Mass Form Processing	by request	RPT MAU or RPT Department
Annual Tenure System Faculty Review	by request	RPT MAU or RPT Department
Reappointment Recommendations (Report A)	by request	RPT MAU or RPT Department
Joint Reappt Recommendations (Report A)	by request	RPT MAU or RPT Department
RPT Actions Worksheet (Report)	by request	RPT MAU or RPT Department
Promotion List (Report B)	by request	RPT MAU or RPT Department
Affirmative Action (Report G)	by request	RPT MAU or RPT Department
RPT Process Overview & Instructions	by request	RPT MAU or RPT Department
Provost Memo: April	by request	RPT MAU or RPT Department
Provost Memo: November	by request	RPT MAU or RPT Department
Timetable for RPT Actions	by request	RPT MAU or RPT Department

Human Resources

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