EBS Portal Tiles and Security ROles
Tiles are granted based on security roles. For many tiles this happens automatically based on your employment status. For others, the security role must be requested. See Requesting Access to Tiles for instructions.
You CANNOT request an individual tile. Rather, you must request the relevant security role, and will receive all related tiles.
EBS Portal Tiles by Group
Notes:
- Tiles listed as being given "automatically only" are based on your employment relationship with MSU, and come from the corresponding Employee Self-Service (ESS) role - they cannot be granted by request
- Tiles listed as being given "automatically for some" are based on your employment relationship with MSU, and come from the corresponding Employee Self-Service (ESS) role), but may also be available by request for those that do not receive them automatically
- Only the most common tiles and roles are listed below; others are reserved for specific activities within MSU
- Where a role is not listed for a tile, contact the MSU IT Service Desk to be guided on how to request access
Separation of Duties
Before requesting security roles, make sure to review the Guidelines for Separation of Duties-HR/Payroll (SAP) Roles.
EBS Tiles listed by Group
Tile | How Do I Get This Tile? | Relevant HR Role(s) to Request |
---|---|---|
Ability Training Compliance | automatically with some ESS | |
Action List: Finance; Research Admin |
automatically with some ESS, or by request |
HR Unit Administrator (any type) |
Applicant Tracking System | automatically with some ESS | See also Permissions and Roles ATS Tip Sheet |
Business Intelligence and Analytics |
automatically with some ESS, or by request |
Manager Self-Service
|
Financial System |
automatically with some ESS, or by request |
HR Unit Administrator (any type) See note below |
Leave of Absence Request | automatically with some ESS | |
Materiels Management | by request | See note below |
News | automatically for everyone | |
Planning & Budgets |
by request | See note below |
Research Administration | automatically with some ESS | |
Research Compliance | automatically with some ESS | |
Spartan Marketplace | automatically with some ESS, or by request | See note below |
Travel and Expense | automatically with some ESS, or by request | See note below |
U-Track | automatically for everyone |
NOTE: some tiles are granted based on non-HR security groups. Contact the IT Service Desk to determine which groups should be requested for your needs.
Tile | How Do I Get This Tile? | Relevant HR Role(s) to Request |
---|---|---|
Administrators of Organizational Units HR Security Roles | automatically for everyone | |
Approve Employee Time | by request | Manager Self-Service |
Approve Employee Time for Unit | by request | HR Unit Time Administrator |
Approvers' and Initiators' HR Security Roles | automatically for everyone | |
Email Preferences for Workflow | by request | HR/Payroll Approver |
HR Forms Workflow Report | automatically for everyone | |
HR/Payroll Inbox | automatically for everyone |
Specific types of approval require additional security roles or activities. Also see the Step-by-Step section above.
|
Pay Change & Cost Redistribution | by request |
HR Unit Administrator (any type) HR/Payroll Approver |
Unit Administrators' and Supervisors' HR Security Roles | automatically for everyone |
Tile | How Do I Get This Tile? | Relevant HR Role(s) |
---|---|---|
1095 Reprint | automatically only | Employee Self-Service |
Bank Information | automatically only | Employee Self-Service |
Earnings Statements | automatically only | Employee Self-Service |
Holiday Calendar | automatically only | Employee Self-Service |
Time Entries & Statement | automatically only | Employee Self-Service |
Time Quota Balances | automatically only | Employee Self-Service |
Time Quota Usage Monthly Report | automatically only | Employee Self-Service |
W-2 Archive | automatically only | Employee Self-Service |
W-2 Reprint | automatically only | Employee Self-Service |
W-4 Tax Withholding | automatically only | Employee Self-Service |
Tile | How Do I Get This Tile? | Relevant HR Role(s) |
---|---|---|
Disability Status | automatically only | Employee Self-Service |
Donate to MSU with Payroll Deductions | automatically only | Employee Self-Service |
MSU Shares Pledge Form | automatically only | Employee Self-Service |
Personal Profile | automatically only | Employee Self-Service |
Remote Work Agreement | automatically only | Employee Self-Service |
Retirement Form | automatically only | Employee Self-Service |
Veteran Status | automatically only | Employee Self-Service |
Work Location | automatically only | Employee Self-Service |
Tile | How Do I Get This Tile? | Relevant HR Role(s) |
---|---|---|
Ability Training Compliance | automatically only | Employee Self-Service |
Careers @ MSU | automatically only | Employee Self-Service |
Course Fee Courtesy | automatically only | Employee Self-Service |
Courses for Employees at MSU | automatically only | Employee Self-Service |
Educational Assistance System | automatically only | Employee Self-Service |
elevateU | automatically only | Employee Self-Service |
Handshake | automatically only | Employee Self-Service |
Job Classifications | automatically only | Employee Self-Service |
Skills Profile | automatically only | Employee Self-Service |
Tile | How Do I Get This Tile? | Relevant HR Role(s) |
---|---|---|
Add Family Member or Dependent | automatically only | Employee Self-Service |
Benefit/Retirement | automatically only | Employee Self-Service |
Current Benefits Participation | automatically only | Employee Self-Service |
MSUBenefitsPlus | automatically only | Employee Self-Service |
Tile | How Do I Get This Tile? | Relevant HR Role(s) to Request |
---|---|---|
Approve Employee Time | automatically only | Manager Self-Service |
Employee Data Report | automatically only | Manager Self-Service |
Employee Work Schedule | automatically only | Manager Self-Service |
Enter Employee Time | automatically only | Manager Self-Service |
My Team | automatically only | Manager Self-Service |
Paid Medical Leave | automatically only | Manager Self-Service |
Quota Balance Summary | automatically only | Manager Self-Service |
Quota Usage Detail | automatically only | Manager Self-Service |
Recorded Time Entries | automatically only | Manager Self-Service |
Reminder of Dates | automatically only | Manager Self-Service |
Work Schedule Change Request | automatically only | Manager Self-Service |
Work Schedules Catalog | automatically only | Manager Self-Service |
Tile | How Do I Get This Tile? | Relevant HR Role(s) to Request |
---|---|---|
Academic Position Request | by request | HR Unit Administrator (Faculty/Academic Staff) |
Approve Employee Time for Unit | by request | HR Unit Time Administrator |
Create Org Ref ID | by request | HR Unit Administrator (any type) |
Display and Update Employee Information | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
Edit Business Address | by request | HR Unit Administrator (any type) |
Enter Employee Time | by request |
HR Unit Time Administrator
HR Unit Time Entry Specialist |
HR/Payroll Forms & Cost Redistributions | by request | HR Unit Administrator (any type) |
Position Details & Relationships | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
Post Support Staff Position | by request | HR Unit Administrator (Support Staff) |
Post Temporary or On-Call Position | by request | HR Unit Administrator (Temp/On-Call) |
Work Schedule Change Request | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
Work Schedules Catalog | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
Tile | How Do I Get This Tile? | Relevant HR Role(s) to Request |
---|---|---|
ACA Time Report | by request | HR Unit Administrator (any type) |
Employee Accounting String Distribution | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
Employee Information | by request |
HR Unit Administrator (any type) |
Employee Work Schedule | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
HR Forms Workflow Report | by request | HR Unit Administrator (any type) |
Labor Distribution | by request |
HR Unit Administrator (any type) |
Overtime Premium Hours | by request | HR Unit Time Administrator |
Paid Medical Leave | by request | HR Unit Time Administrator |
Pay Change & Cost Redistribution | by request |
HR Unit Administrator (any type) HR/Payroll Approver |
Pay Changes Initiated by HR | by request | HR Unit Administrator (any type) |
Position Details & Relationships | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
Position Details by Organizational Unit | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
Recorded Time Entries for Unit | by request | HR Unit Time Administrator |
Reminder of Dates | by request |
HR Unit Administrator (any type) |
Time Recorded by Fund | by request | HR Unit Time Administrator |
Time Usage and Quota Balance | by request | HR Unit Time Administrator |
Work Schedules Catalog | by request |
HR Unit Administrator (any type) HR Unit Time Administrator |
Tile | How Do I Get This Tile? | Relevant HR Role(s) to Request |
---|---|---|
Annual Academic Raise | by request |
Department View-Only or Department Maintain
|
Variance Report | by request |
Department View-Only or Department Maintain
MAU View-Only or MAU Maintain |
University/MAU Control Report by Org | by request |
Department View-Only or Department Maintain
MAU View-Only or MAU Maintain |
Excellence & Equity Report | by request |
Department View-Only or Department Maintain
MAU View-Only or MAU Maintain |
Add/Change Report | by request |
Department View-Only or Department Maintain
MAU View-Only or MAU Maintain |
Tile | How Do I Get This Tile? | Relevant HR Role(s) to Request |
---|---|---|
RPT Inbox | by request | |
RPT Mass Form Processing | by request | |
Annual Tenure System Faculty Review | by request | |
Reappointment Recommendations (Report A) | by request | |
Joint Reappt Recommendations (Report A) | by request | |
RPT Actions Worksheet (Report) | by request | |
Promotion List (Report B) | by request | |
Affirmative Action (Report G) | by request | |
RPT Process Overview & Instructions | by request | |
Provost Memo: April | by request | |
Provost Memo: November | by request | |
Timetable for RPT Actions | by request |