Requesting Access to Tiles

Tiles are granted based on security roles ( scroll down to see the list ). For many tiles this happens automatically based on your employment status. For others, the security role must be requested.

You CANNOT request an individual tile. Rather, you must request the relevant security role, and will receive all related tiles.

Step-By-Step

Use the electronic Access Request Memorandum (eARM) to request most of these roles. Follow these step-by-step directions:

  1. Log into eARM
  2. Choose Access type of "EBS - Unit HR Roles" or "EBS - Manager Self Service Role"
  3. Search for then add the employee who will receive the role
  4. Choose the role listed in the "Relevant HR Role(s) to Request" column in the table below
  5. Additional Information may be required 
    1. For Manager Self-Service (MSS) you must also list the position number of the supervisor who will receive the MSS security role
      This role will also require the proper reporting relationships
    2. For HR Unit Time Administrator you must list the department(s) that will be managed by the employee
    3. For HR Time Entry Specialist you must list the department(s) that will be managed by the employee
    4. For HR Unit Administrator  you must choose the specific types of employees that will be managed (Support Staff, Faculty, Students, Graduate Students, Temp/On-Call)
    5. For HR Unit Reporting Administrator you must list the department(s) for which data will be available
    6. For HR Unit TOC Form Initiator you must list the department(s) for which the form will be made available
    7. For HR Payroll Approver Adhoc an entry into the workflow table is not required like it is for EBS Unit HR/Payroll Approver (see Variation below).
  6. Enter any explanatory notes
  7. Save and Submit the form
  8. Once approved by your unit and MSU IT Services, the access will be granted; this will take several business days. The relevant tiles will appear the following day.

Variations

The following role has a specific ARM form outside of the eARM system: EBS Unit HR/Payroll Approver . This role will also require entry in HR Forms Workflow Routing .

Where a role is not listed for a tile, contact the MSU IT Service Desk to be guided on how to request access.

Notes:

  • Tiles listed as being given "automatically only" are based on your employment relationship with MSU
  • Tiles listed as being given "automatically for some" are based on your employment relationship with MSU, but may also be available by request for those that do not receive them automatically
  • Only the most common tiles are roles are listed below; others are reserved for specific activities within MSU

EBS Portal Tiles by Group

Group Tile How Do I Get This Tile? Relevant HR Role(s) to Request
Enterprise Business Systems Ability Training Compliance automatically for some  
Enterprise Business Systems Action List: Finance; Research Admin automatically for some, or by request

HR Unit Administrator
HR Unit Time Administrator

Enterprise Business Systems Applicant Tracking System automatically for some, or by request HR Unit Administrator
Enterprise Business Systems Business Intelligence and Analytics by request Manager Self-Service
HR Unit Administrator
HR Unit Time Administrator
HR Unit Time Entry Specialist
HR Unit Reporting Administrator
Enterprise Business Systems Financial System automatically for some, or by request HR Unit Administrator
Enterprise Business Systems Materiels Management by request  
Enterprise Business Systems News automatically for everyone  
Enterprise Business Systems Planning & Budgets by request HR Unit Administrator
HR Unit Time Administrator
Enterprise Business Systems Research Administration automatically for some  
Enterprise Business Systems Research Compliance automatically for some  
Enterprise Business Systems Spartan Marketplace automatically for some  
Enterprise Business Systems Travel and Expense automatically for some  
Enterprise Business Systems U-Track automatically for everyone  
My Approvals & Workflow Approve Employee Time by request Manager Self-Service
My Approvals & Workflow Approve Employee Time for Unit by request HR Unit Time Administrator
My Approvals & Workflow Email Preferences for Workflow by request HR/Payroll Approver
My Approvals & Workflow HR Forms Workflow Report automatically for everyone  
My Approvals & Workflow HR/Payroll Administrator Roles automatically for everyone  
My Approvals & Workflow HR/Payroll Inbox

automatically for everyone

Specific types of approval by request

Specific types of activities, also need:
Manager Self-Service
HR Unit TOC Form Initiator
HR/Payroll Approver
My Approvals & Workflow Pay Change & Cost Redistribution by request HR Unit Administrator
HR/Payroll Approver
My Time & Payroll 1095 Reprint automatically only  
My Time & Payroll Bank Information automatically only  
My Time & Payroll Earnings Statements automatically only  
My Time & Payroll Holiday Calendar automatically only  
My Time & Payroll Time Entries & Statement automatically only  
My Time & Payroll Time Quota Balances automatically only  
My Time & Payroll Time Quota Usage Monthly Report automatically only  
My Time & Payroll W-2 Archive automatically only  
My Time & Payroll W-2 Reprint automatically only  
My Time & Payroll W-4 Tax Withholding automatically only  
My Personal Information Disability Status automatically only  
My Personal Information Donate to MSU with Payroll Deductions automatically only  
My Personal Information MSU Shares Pledge Form automatically only  
My Personal Information Personal Profile automatically only  
My Personal Information Remote Work Agreement automatically only  
My Personal Information Retirement Form automatically only  
My Personal Information Veteran Status automatically only  
My Personal Information Work Location automatically only  
My Career & Training Ability Training Compliance automatically only  
My Career & Training Careers @ MSU automatically only  
My Career & Training Course Fee Courtesy automatically only  
My Career & Training Courses for Employees at MSU automatically only  
My Career & Training Educational Assistance System automatically only  
My Career & Training elevateU automatically only  
My Career & Training Handshake automatically only  
My Career & Training Job Classifications automatically only  
My Career & Training Skills Profile automatically only  
My Benefits Add Family Member or Dependent automatically only  
My Benefits Benefit/Retirement automatically only  
My Benefits Current Benefits Participation automatically only  
My Benefits MSUBenefitsPlus automatically only  
Supervisor Tools Approve Employee Time by request Manager Self-Service
Supervisor Tools Employee Data Report by request Manager Self-Service
Supervisor Tools Employee Work Schedule by request Manager Self-Service
Supervisor Tools Enter Employee Time by request Manager Self-Service
Supervisor Tools FMLA Balance and Usage by request Manager Self-Service
Supervisor Tools My Team by request Manager Self-Service
Supervisor Tools Paid Medical Leave by request Manager Self-Service
Supervisor Tools Quota Balance Summary by request Manager Self-Service
Supervisor Tools Quota Usage Detail by request Manager Self-Service
Supervisor Tools Recorded Time Entries by request Manager Self-Service
Supervisor Tools Upcoming Dates By Month by request Manager Self-Service
Supervisor Tools Work Schedule Change Request by request Manager Self-Service
Supervisor Tools Work Schedules Catalog by request Manager Self-Service
Actions Academic Position Request by request HR Unit Administrator Faculty/Academic Staff
Actions Approve Employee Time for Unit by request HR Unit Time Administrator
Actions Create Org Ref ID by request HR Unit Administrator
Actions Display and Update Employee Information by request HR Unit Administrator
HR Unit Time Administrator
Actions Edit Business Address by request HR Unit Administrator
Actions Enter Employee Time by request HR Unit Time Administrator
HR Unit Time Entry Specialist
Actions HR/Payroll Forms & Cost Redistributions by request HR Unit Administrator
Actions Position Details & Relationships by request

HR Unit Administrator
HR Unit Time Administrator

Actions Post Support Staff Position by request HR Unit Administrator Support Staff
Actions Post Temporary or On-Call Position by request HR Unit Administrator Temp/On-Call
Actions Work Schedule Change Request by request HR Unit Administrator
HR Unit Time Administrator
Actions Work Schedules Catalog by request HR Unit Administrator
HR Unit Time Administrator
Reports ACA Time Report by request HR Unit Administrator
Reports Employee Accounting String Distribution by request HR Unit Administrator
HR Unit Time Administrator
Reports Employee End Dates by request HR Unit Administrator
Reports Employee Information by request HR Unit Administrator
HR Unit Time Administrator
Reports Employee Work Schedule by request HR Unit Administrator
HR Unit Time Administrator
Reports HR Forms Workflow Report by request HR Unit Administrator
Reports Labor Distribution by request HR Unit Administrator
HR Unit Time Administrator
HR Labor Distribution Role-Report
Reports Overtime Premium Hours by request HR Unit Time Administrator
Reports Paid Medical Leave by request HR Unit Time Administrator
Reports Pay Change & Cost Redistribution by request HR Unit Administrator
HR/Payroll Approver
Reports Pay Changes Initiated by HR by request HR Unit Administrator
Reports Position Details & Relationships by request HR Unit Administrator
HR Unit Time Administrator
Reports Position Details by Organizational Unit by request HR Unit Administrator
HR Unit Time Administrator
Reports Recorded Time Entries for Unit by request HR Unit Time Administrator
Reports Reminder of Dates by request HR Unit Administrator
Reports Time Recorded by Fund by request HR Unit Time Administrator
Reports Time Usage and Quota Balance by request HR Unit Time Administrator
Reports Work Schedules Catalog by request HR Unit Administrator
HR Unit Time Administrator