EBS Portal Tiles and Security ROles

Tiles are granted based on security roles. For many tiles this happens automatically based on your employment status. For others, the security role must be requested. See Requesting Access to Tiles for instructions.

You CANNOT request an individual tile. Rather, you must request the relevant security role, and will receive all related tiles.

EBS Portal Tiles by Group

Notes:

  • Tiles listed as being given "automatically only" are based on your employment relationship with MSU, and come from the corresponding Employee Self-Service (ESS) role - they cannot be granted by request
  • Tiles listed as being given "automatically for some" are based on your employment relationship with MSU, and come from the corresponding Employee Self-Service (ESS) role), but may also be available by request for those that do not receive them automatically
  • Only the most common tiles and roles are listed below; others are reserved for specific activities within MSU
  • Where a role is not listed for a tile, contact the MSU IT Service Desk to be guided on how to request access

Separation of Duties

Before requesting security roles, make sure to review the Guidelines for Separation of Duties-HR/Payroll (SAP) Roles.

EBS Tiles listed by Group

Enterprise Business Systems

Tile How Do I Get This Tile? Relevant HR Role(s) to Request
Ability Training Compliance automatically with some Employee Self-Service  
Action List: Finance; Research Admin

automatically with some Employee Self-Service, or by request

HR Unit Administrator (any type)
See note below

Applicant Tracking System automatically with some Employee Self-Service See also Permissions and Roles ATS Tip Sheet

Business Intelligence and Analytics

 automatically with Manager Self-Service, some Employee Self-Service, or by request

HR Unit Administrator (any type)
HR Unit Time Administrator
HR Unit Time Entry Specialist
HR Unit Reporting Administrator
See note below

Financial System

automatically with some Employee Self-Service, or by request

 HR Unit Administrator (any type)
See note below
Leave of Absence Request automatically with some Employee Self-Service  
Materiels Management by request See note below
News automatically for everyone  

Planning & Budgets

 by request See note below
Procure-to-Pay   Coming soon! See University Procurement & Logistics
Research Administration automatically with some Employee Self-Service  
Research Compliance automatically with some Employee Self-Service  
Spartan Financial Navigator by request See the Office of Planning and Budget
Spartan Marketplace automatically with some Employee Self-Service, or by request See note below
Travel and Expense automatically with some Employee Self-Service, or by request See note below
U-Track automatically for everyone  

NOTE: many tiles in this group are granted based on non-HR security groups. Contact the IT Service Desk to determine which groups should be requested for your needs.

My Approvals & Workflow

Tile How Do I Get This Tile? Relevant HR Role(s) to Request
Administrators of Organizational Units HR Security Roles automatically for everyone  
Approve Employee Time by request Manager Self-Service
Approve Employee Time for Unit by request HR Unit Time Administrator
Approvers' and Initiators' HR Security Roles automatically for everyone  
Email Preferences for Workflow by request HR/Payroll Approver
HR Forms Workflow Report automatically for everyone  
HR/Payroll Inbox automatically for everyone

Specific types of approval require additional security roles or activities. Also see the Step-by-Step section above.
Pay Change & Cost Redistribution by request HR Unit Administrator (any type)
HR/Payroll Approver
Unit Administrators' and Supervisors' HR Security Roles automatically for everyone  

My Time & Payroll

Tile How Do I Get This Tile? Relevant HR Role(s)
1095 Reprint automatically only Employee Self-Service
Bank Information automatically only Employee Self-Service
Earnings Statements automatically only Employee Self-Service
Holiday Calendar automatically only Employee Self-Service
Time Entries & Statement automatically only Employee Self-Service
Time Quota Balances automatically only Employee Self-Service
Time Quota Usage Monthly Report automatically only Employee Self-Service
W-2 Archive automatically only Employee Self-Service
W-2 Reprint automatically only Employee Self-Service
W-4 Tax Withholding automatically only Employee Self-Service

My Personal Information

Tile How Do I Get This Tile? Relevant HR Role(s)
Disability Status automatically only Employee Self-Service
Donate to MSU with Payroll Deductions automatically only Employee Self-Service
MSU Shares Pledge Form automatically only Employee Self-Service
Personal Profile automatically only Employee Self-Service
Remote Work Agreement automatically only Employee Self-Service
Retirement Form automatically only Employee Self-Service
Veteran Status automatically only Employee Self-Service
Work Location automatically only Employee Self-Service

My Career & Training

Tile How Do I Get This Tile? Relevant HR Role(s)
Ability Training Compliance automatically only Employee Self-Service
Careers @ MSU automatically only Employee Self-Service
Course Fee Courtesy automatically only Employee Self-Service
Courses for Employees at MSU automatically only Employee Self-Service
Educational Assistance System automatically only Employee Self-Service
elevateU automatically only Employee Self-Service
Handshake automatically only Employee Self-Service
Job Classifications automatically only Employee Self-Service
Skills Profile automatically only Employee Self-Service

My Benefits

Tile How Do I Get This Tile? Relevant HR Role(s)
Add Family Member or Dependent automatically only Employee Self-Service
Benefit/Retirement automatically only Employee Self-Service
Current Benefits Participation automatically only Employee Self-Service
MSUBenefitsPlus automatically only Employee Self-Service

Supervisor Tools

Tile How Do I Get This Tile? Relevant HR Role(s) to Request
Approve Employee Time automatically only Manager Self-Service
Earned Sick Time Act automatically only Manager Self-Service
Employee Data Report automatically only Manager Self-Service
Employee Work Schedule automatically only Manager Self-Service
Enter Employee Time automatically only Manager Self-Service
My Team automatically only Manager Self-Service
Quota Balance Summary automatically only Manager Self-Service
Quota Usage Detail automatically only Manager Self-Service
Recorded Time Entries automatically only Manager Self-Service
Reminder of Dates automatically only Manager Self-Service
Work Schedule Change Request automatically only Manager Self-Service
Work Schedules Catalog automatically only Manager Self-Service

Actions

Tile How Do I Get This Tile? Relevant HR Role(s) to Request
Academic Position Request by request HR Unit Administrator (Faculty/Academic Staff)
Approve Employee Time for Unit by request HR Unit Time Administrator
Create Org Ref ID by request HR Unit Administrator (any type)
Display and Update Employee Information by request HR Unit Administrator (any type)
HR Unit Time Administrator
Edit Business Address by request HR Unit Administrator (any type)
Enter Employee Time by request HR Unit Time Administrator
HR Unit Time Entry Specialist
HR/Payroll Forms & Cost Redistributions by request HR Unit Administrator (any type)
Position Details & Relationships by request HR Unit Administrator (any type)
HR Unit Time Administrator
Post Support Staff Position by request HR Unit Administrator (Support Staff)
Post Temporary or On-Call Position by request HR Unit Administrator (Temp/On-Call)
Work Schedule Change Request by request HR Unit Administrator (any type)
HR Unit Time Administrator
Work Schedules Catalog by request HR Unit Administrator (any type)
HR Unit Time Administrator

Reports

Tile How Do I Get This Tile? Relevant HR Role(s) to Request
ACA Time Report by request HR Unit Administrator (any type)
Earned Sick Time Act by request HR Unit Time Administrator
Employee Accounting String Distribution by request HR Unit Administrator (any type)
HR Unit Time Administrator
Employee Information by request

HR Unit Administrator (any type)
HR Unit Time Administrator
HR Unit Reporting Administrator

Employee Work Schedule by request HR Unit Administrator (any type)
HR Unit Time Administrator
HR Forms Workflow Report by request HR Unit Administrator (any type)
Labor Distribution by request

HR Unit Administrator (any type)
HR Unit Time Administrator
HR Labor Distribution Role-Report

Overtime Premium Hours by request HR Unit Time Administrator
Pay Change & Cost Redistribution by request HR Unit Administrator (any type)
HR/Payroll Approver
Pay Changes Initiated by HR by request HR Unit Administrator (any type)
Position Details & Relationships by request HR Unit Administrator (any type)
HR Unit Time Administrator
Recorded Time Entries for Unit by request HR Unit Time Administrator
Reminder of Dates by request

HR Unit Administrator (any type)
HR Unit Time Administrator
HR Unit Reporting Administrator

Time Recorded by Fund by request HR Unit Time Administrator
Time Usage and Quota Balance by request HR Unit Time Administrator
Work Schedules Catalog by request HR Unit Administrator (any type)
HR Unit Time Administrator

Annual Academic Raise


Tile How Do I Get This Tile? Relevant HR Role(s) to Request
Annual Academic Raise by request

Department View-Only or Department Maintain
MAU View-Only or MAU Maintain

Variance Report by request Department View-Only or Department Maintain
MAU View-Only or MAU Maintain
Excellence & Equity Report by request Department View-Only or Department Maintain
MAU View-Only or MAU Maintain
Add/Change Report by request Department View-Only or Department Maintain
MAU View-Only or MAU Maintain
Raises by College Report by request Department View-Only or Department Maintain
MAU View-Only or MAU Maintain
Merit Control Totals by Department by request Department View-Only or Department Maintain
MAU View-Only or MAU Maintain
Control Totals by College/MAU by request MAU View-Only or MAU Maintain

Reappointment, Promotion & Tenure

Tile How Do I Get This Tile? Relevant HR Role(s) to Request
RPT Inbox by request

RPT MAU or RPT Department

RPT Mass Form Processing by request

RPT MAU or RPT Department

Annual Tenure System Faculty Review by request

RPT MAU or RPT Department

Reappointment Recommendations (Report A) by request

RPT MAU or RPT Department

Joint Reappt Recommendations (Report A) by request

RPT MAU or RPT Department

RPT Actions Worksheet (Report) by request

RPT MAU or RPT Department

Promotion List (Report B) by request

RPT MAU or RPT Department

RPT Process Overview & Instructions by request

RPT MAU or RPT Department

Provost Memo: April by request

RPT MAU or RPT Department

Provost Memo: November by request

RPT MAU or RPT Department

Timetable for RPT Actions by request

RPT MAU or RPT Department