Requesting Access to Tiles
Tiles are granted based on security roles ( scroll down to see the list ). For many tiles this happens automatically based on your employment status. For others, the security role must be requested.
You CANNOT request an individual tile. Rather, you must request the relevant security role, and will receive all related tiles.
Step-By-Step
Use the electronic Access Request Memorandum (eARM) to request most of these roles. Follow these step-by-step directions:
- Log into eARM
- Choose Access type of "EBS - Unit HR Roles" or "EBS - Manager Self Service Role"
- Search for then add the employee who will receive the role
- Choose the role listed in the "Relevant HR Role(s) to Request" column in the table below
- Additional Information may be required
- For
Manager Self-Service
(MSS) you must also list the position number of the supervisor who will receive the MSS security role
This role will also require the proper reporting relationships - For HR Unit Time Administrator you must list the department(s) that will be managed by the employee
- For HR Time Entry Specialist you must list the department(s) that will be managed by the employee
- For HR Unit Administrator you must choose the specific types of employees that will be managed (Support Staff, Faculty, Students, Graduate Students, Temp/On-Call)
- For HR Unit Reporting Administrator you must list the department(s) for which data will be available
- For HR Unit TOC Form Initiator you must list the department(s) for which the form will be made available
- For HR Payroll Approver Adhoc an entry into the workflow table is not required like it is for EBS Unit HR/Payroll Approver (see Variation below).
- For
Manager Self-Service
(MSS) you must also list the position number of the supervisor who will receive the MSS security role
- Enter any explanatory notes
- Save and Submit the form
- Once approved by your unit and MSU IT Services, the access will be granted; this will take several business days. The relevant tiles will appear the following day.
Variations
The following role has a specific ARM form outside of the eARM system: EBS Unit HR/Payroll Approver . This role will also require entry in HR Forms Workflow Routing .
Where a role is not listed for a tile, contact the MSU IT Service Desk to be guided on how to request access.
Notes:
- Tiles listed as being given "automatically only" are based on your employment relationship with MSU
- Tiles listed as being given "automatically for some" are based on your employment relationship with MSU, but may also be available by request for those that do not receive them automatically
- Only the most common tiles are roles are listed below; others are reserved for specific activities within MSU
EBS Portal Tiles by Group
Group | Tile | How Do I Get This Tile? | Relevant HR Role(s) to Request |
Enterprise Business Systems | Ability Training Compliance | automatically for some | |
Enterprise Business Systems | Action List: Finance; Research Admin | automatically for some, or by request |
HR Unit Administrator |
Enterprise Business Systems | Applicant Tracking System | automatically for some, or by request | HR Unit Administrator |
Enterprise Business Systems | Business Intelligence and Analytics | by request | Manager Self-Service HR Unit Administrator HR Unit Time Administrator HR Unit Time Entry Specialist HR Unit Reporting Administrator |
Enterprise Business Systems | Financial System | automatically for some, or by request | HR Unit Administrator |
Enterprise Business Systems | Materiels Management | by request | |
Enterprise Business Systems | News | automatically for everyone | |
Enterprise Business Systems | Planning & Budgets | by request | HR Unit Administrator HR Unit Time Administrator |
Enterprise Business Systems | Research Administration | automatically for some | |
Enterprise Business Systems | Research Compliance | automatically for some | |
Enterprise Business Systems | Spartan Marketplace | automatically for some | |
Enterprise Business Systems | Travel and Expense | automatically for some | |
Enterprise Business Systems | U-Track | automatically for everyone | |
My Approvals & Workflow | Approve Employee Time | by request | Manager Self-Service |
My Approvals & Workflow | Approve Employee Time for Unit | by request | HR Unit Time Administrator |
My Approvals & Workflow | Email Preferences for Workflow | by request | HR/Payroll Approver |
My Approvals & Workflow | HR Forms Workflow Report | automatically for everyone | |
My Approvals & Workflow | HR/Payroll Administrator Roles | automatically for everyone | |
My Approvals & Workflow | HR/Payroll Inbox |
automatically for everyone Specific types of approval by request |
Specific types of activities, also need: Manager Self-Service HR Unit TOC Form Initiator HR/Payroll Approver |
My Approvals & Workflow | Pay Change & Cost Redistribution | by request | HR Unit Administrator HR/Payroll Approver |
My Time & Payroll | 1095 Reprint | automatically only | |
My Time & Payroll | Bank Information | automatically only | |
My Time & Payroll | Earnings Statements | automatically only | |
My Time & Payroll | Holiday Calendar | automatically only | |
My Time & Payroll | Time Entries & Statement | automatically only | |
My Time & Payroll | Time Quota Balances | automatically only | |
My Time & Payroll | Time Quota Usage Monthly Report | automatically only | |
My Time & Payroll | W-2 Archive | automatically only | |
My Time & Payroll | W-2 Reprint | automatically only | |
My Time & Payroll | W-4 Tax Withholding | automatically only | |
My Personal Information | Disability Status | automatically only | |
My Personal Information | Donate to MSU with Payroll Deductions | automatically only | |
My Personal Information | MSU Shares Pledge Form | automatically only | |
My Personal Information | Personal Profile | automatically only | |
My Personal Information | Remote Work Agreement | automatically only | |
My Personal Information | Retirement Form | automatically only | |
My Personal Information | Veteran Status | automatically only | |
My Personal Information | Work Location | automatically only | |
My Career & Training | Ability Training Compliance | automatically only | |
My Career & Training | Careers @ MSU | automatically only | |
My Career & Training | Course Fee Courtesy | automatically only | |
My Career & Training | Courses for Employees at MSU | automatically only | |
My Career & Training | Educational Assistance System | automatically only | |
My Career & Training | elevateU | automatically only | |
My Career & Training | Handshake | automatically only | |
My Career & Training | Job Classifications | automatically only | |
My Career & Training | Skills Profile | automatically only | |
My Benefits | Add Family Member or Dependent | automatically only | |
My Benefits | Benefit/Retirement | automatically only | |
My Benefits | Current Benefits Participation | automatically only | |
My Benefits | MSUBenefitsPlus | automatically only | |
Supervisor Tools | Approve Employee Time | by request | Manager Self-Service |
Supervisor Tools | Employee Data Report | by request | Manager Self-Service |
Supervisor Tools | Employee Work Schedule | by request | Manager Self-Service |
Supervisor Tools | Enter Employee Time | by request | Manager Self-Service |
Supervisor Tools | FMLA Balance and Usage | by request | Manager Self-Service |
Supervisor Tools | My Team | by request | Manager Self-Service |
Supervisor Tools | Paid Medical Leave | by request | Manager Self-Service |
Supervisor Tools | Quota Balance Summary | by request | Manager Self-Service |
Supervisor Tools | Quota Usage Detail | by request | Manager Self-Service |
Supervisor Tools | Recorded Time Entries | by request | Manager Self-Service |
Supervisor Tools | Upcoming Dates By Month | by request | Manager Self-Service |
Supervisor Tools | Work Schedule Change Request | by request | Manager Self-Service |
Supervisor Tools | Work Schedules Catalog | by request | Manager Self-Service |
Actions | Academic Position Request | by request | HR Unit Administrator Faculty/Academic Staff |
Actions | Approve Employee Time for Unit | by request | HR Unit Time Administrator |
Actions | Create Org Ref ID | by request | HR Unit Administrator |
Actions | Display and Update Employee Information | by request | HR Unit Administrator HR Unit Time Administrator |
Actions | Edit Business Address | by request | HR Unit Administrator |
Actions | Enter Employee Time | by request | HR Unit Time Administrator HR Unit Time Entry Specialist |
Actions | HR/Payroll Forms & Cost Redistributions | by request | HR Unit Administrator |
Actions | Position Details & Relationships | by request |
HR Unit Administrator |
Actions | Post Support Staff Position | by request | HR Unit Administrator Support Staff |
Actions | Post Temporary or On-Call Position | by request | HR Unit Administrator Temp/On-Call |
Actions | Work Schedule Change Request | by request | HR Unit Administrator HR Unit Time Administrator |
Actions | Work Schedules Catalog | by request | HR Unit Administrator HR Unit Time Administrator |
Reports | ACA Time Report | by request | HR Unit Administrator |
Reports | Employee Accounting String Distribution | by request | HR Unit Administrator HR Unit Time Administrator |
Reports | Employee End Dates | by request | HR Unit Administrator |
Reports | Employee Information | by request | HR Unit Administrator HR Unit Time Administrator |
Reports | Employee Work Schedule | by request | HR Unit Administrator HR Unit Time Administrator |
Reports | HR Forms Workflow Report | by request | HR Unit Administrator |
Reports | Labor Distribution | by request | HR Unit Administrator HR Unit Time Administrator HR Labor Distribution Role-Report |
Reports | Overtime Premium Hours | by request | HR Unit Time Administrator |
Reports | Paid Medical Leave | by request | HR Unit Time Administrator |
Reports | Pay Change & Cost Redistribution | by request | HR Unit Administrator HR/Payroll Approver |
Reports | Pay Changes Initiated by HR | by request | HR Unit Administrator |
Reports | Position Details & Relationships | by request | HR Unit Administrator HR Unit Time Administrator |
Reports | Position Details by Organizational Unit | by request | HR Unit Administrator HR Unit Time Administrator |
Reports | Recorded Time Entries for Unit | by request | HR Unit Time Administrator |
Reports | Reminder of Dates | by request | HR Unit Administrator |
Reports | Time Recorded by Fund | by request | HR Unit Time Administrator |
Reports | Time Usage and Quota Balance | by request | HR Unit Time Administrator |
Reports | Work Schedules Catalog | by request | HR Unit Administrator HR Unit Time Administrator |