Requesting Access to Tiles

Tiles are granted based on security roles ( scroll down to see the list ). For many tiles this happens automatically based on your employment status. For others, the security role must be requested.

You CANNOT request an individual tile. Rather, you must request the relevant security role, and will receive all related tiles.

Step-By-Step

Use the electronic Access Request Memorandum (eARM) to request most of these roles. Follow these step-by-step directions:

1. Log into eARM
2. Choose Access type of "EBS - Unit HR Roles" or "EBS - Manager Self Service Role"
3. Search for then add the employee who will receive the role
4. Choose the role listed in the "Relevant HR Role(s) to Request" column in the table below
5. Additional Information may be required 
   1. For Manager Self-Service (MSS) you must also list the position number of the supervisor who will receive the MSS security role
      This role will also require the proper reporting relationships
   2. For HR Unit Time Administrator you must list the department(s) that will be managed by the employee
   3. For HR Time Entry Specialist you must list the department(s) that will be managed by the employee
   4. For HR Unit Administrator  you must choose the specific types of employees that will be managed (Support Staff, Faculty, Students, Graduate Students, Temp/On-Call)
   5. For HR Unit Reporting Administrator you must list the department(s) for which data will be available
   6. For HR Unit TOC Form Initiator you must list the department(s) for which the form will be made available
   7. For HR Payroll Approver Adhoc an entry into the workflow table is not required like it is for EBS Unit HR/Payroll Approver (see Variation below).
6. Enter any explanatory notes
7. Save and Submit the form
8. Once approved by your unit and MSU IT Services, the access will be granted; this will take several business days. The relevant tiles will appear the following day.

Variations

The following role has a specific ARM form outside of the eARM system: EBS Unit HR/Payroll Approver . This role will also require entry in HR Forms Workflow Routing .

Where a role is not listed for a tile, contact the MSU IT Service Desk to be guided on how to request access.

Notes:

• Tiles listed as being given "automatically only" are based on your employment relationship with MSU
• Tiles listed as being given "automatically for some" are based on your employment relationship with MSU, but may also be available by request for those that do not receive them automatically
• Only the most common tiles are roles are listed below; others are reserved for specific activities within MSU

EBS Portal Tiles by Group

Group	Tile	How Do I Get This Tile?	Relevant HR Role(s) to Request
Enterprise Business Systems	Ability Training Compliance	automatically for some
Enterprise Business Systems	Action List: Finance; Research Admin	automatically for some, or by request	HR Unit Administrator HR Unit Time Administrator
Enterprise Business Systems	Applicant Tracking System	automatically for some, or by request	HR Unit Administrator
Enterprise Business Systems	Business Intelligence and Analytics	by request	Manager Self-Service HR Unit Administrator HR Unit Time Administrator HR Unit Time Entry Specialist HR Unit Reporting Administrator
Enterprise Business Systems	Financial System	automatically for some, or by request	HR Unit Administrator
Enterprise Business Systems	Materiels Management	by request
Enterprise Business Systems	News	automatically for everyone
Enterprise Business Systems	Planning & Budgets	by request	HR Unit Administrator HR Unit Time Administrator
Enterprise Business Systems	Research Administration	automatically for some
Enterprise Business Systems	Research Compliance	automatically for some
Enterprise Business Systems	Spartan Marketplace	automatically for some
Enterprise Business Systems	Travel and Expense	automatically for some
Enterprise Business Systems	U-Track	automatically for everyone
My Approvals & Workflow	Approve Employee Time	by request	Manager Self-Service
My Approvals & Workflow	Approve Employee Time for Unit	by request	HR Unit Time Administrator
My Approvals & Workflow	Email Preferences for Workflow	by request	HR/Payroll Approver
My Approvals & Workflow	HR Forms Workflow Report	automatically for everyone
My Approvals & Workflow	HR/Payroll Administrator Roles	automatically for everyone
My Approvals & Workflow	HR/Payroll Inbox	automatically for everyone Specific types of approval by request	Specific types of activities, also need: Manager Self-Service HR Unit TOC Form Initiator HR/Payroll Approver
My Approvals & Workflow	Pay Change & Cost Redistribution	by request	HR Unit Administrator HR/Payroll Approver
My Time & Payroll	1095 Reprint	automatically only
My Time & Payroll	Bank Information	automatically only
My Time & Payroll	Earnings Statements	automatically only
My Time & Payroll	Holiday Calendar	automatically only
My Time & Payroll	Time Entries & Statement	automatically only
My Time & Payroll	Time Quota Balances	automatically only
My Time & Payroll	Time Quota Usage Monthly Report	automatically only
My Time & Payroll	W-2 Archive	automatically only
My Time & Payroll	W-2 Reprint	automatically only
My Time & Payroll	W-4 Tax Withholding	automatically only
My Personal Information	Disability Status	automatically only
My Personal Information	Donate to MSU with Payroll Deductions	automatically only
My Personal Information	MSU Shares Pledge Form	automatically only
My Personal Information	Personal Profile	automatically only
My Personal Information	Remote Work Agreement	automatically only
My Personal Information	Retirement Form	automatically only
My Personal Information	Veteran Status	automatically only
My Personal Information	Work Location	automatically only
My Career & Training	Ability Training Compliance	automatically only
My Career & Training	Careers @ MSU	automatically only
My Career & Training	Course Fee Courtesy	automatically only
My Career & Training	Courses for Employees at MSU	automatically only
My Career & Training	Educational Assistance System	automatically only
My Career & Training	elevateU	automatically only
My Career & Training	Handshake	automatically only
My Career & Training	Job Classifications	automatically only
My Career & Training	Skills Profile	automatically only
My Benefits	Add Family Member or Dependent	automatically only
My Benefits	Benefit/Retirement	automatically only
My Benefits	Current Benefits Participation	automatically only
My Benefits	MSUBenefitsPlus	automatically only
Supervisor Tools	Approve Employee Time	by request	Manager Self-Service
Supervisor Tools	Employee Data Report	by request	Manager Self-Service
Supervisor Tools	Employee Work Schedule	by request	Manager Self-Service
Supervisor Tools	Enter Employee Time	by request	Manager Self-Service
Supervisor Tools	FMLA Balance and Usage	by request	Manager Self-Service
Supervisor Tools	My Team	by request	Manager Self-Service
Supervisor Tools	Paid Medical Leave	by request	Manager Self-Service
Supervisor Tools	Quota Balance Summary	by request	Manager Self-Service
Supervisor Tools	Quota Usage Detail	by request	Manager Self-Service
Supervisor Tools	Recorded Time Entries	by request	Manager Self-Service
Supervisor Tools	Upcoming Dates By Month	by request	Manager Self-Service
Supervisor Tools	Work Schedule Change Request	by request	Manager Self-Service
Supervisor Tools	Work Schedules Catalog	by request	Manager Self-Service
Actions	Academic Position Request	by request	HR Unit Administrator Faculty/Academic Staff
Actions	Approve Employee Time for Unit	by request	HR Unit Time Administrator
Actions	Create Org Ref ID	by request	HR Unit Administrator
Actions	Display and Update Employee Information	by request	HR Unit Administrator HR Unit Time Administrator
Actions	Edit Business Address	by request	HR Unit Administrator
Actions	Enter Employee Time	by request	HR Unit Time Administrator HR Unit Time Entry Specialist
Actions	HR/Payroll Forms & Cost Redistributions	by request	HR Unit Administrator
Actions	Position Details & Relationships	by request	HR Unit Administrator HR Unit Time Administrator
Actions	Post Support Staff Position	by request	HR Unit Administrator Support Staff
Actions	Post Temporary or On-Call Position	by request	HR Unit Administrator Temp/On-Call
Actions	Work Schedule Change Request	by request	HR Unit Administrator HR Unit Time Administrator
Actions	Work Schedules Catalog	by request	HR Unit Administrator HR Unit Time Administrator
Reports	ACA Time Report	by request	HR Unit Administrator
Reports	Employee Accounting String Distribution	by request	HR Unit Administrator HR Unit Time Administrator
Reports	Employee End Dates	by request	HR Unit Administrator
Reports	Employee Information	by request	HR Unit Administrator HR Unit Time Administrator
Reports	Employee Work Schedule	by request	HR Unit Administrator HR Unit Time Administrator
Reports	HR Forms Workflow Report	by request	HR Unit Administrator
Reports	Labor Distribution	by request	HR Unit Administrator HR Unit Time Administrator HR Labor Distribution Role-Report
Reports	Overtime Premium Hours	by request	HR Unit Time Administrator
Reports	Paid Medical Leave	by request	HR Unit Time Administrator
Reports	Pay Change & Cost Redistribution	by request	HR Unit Administrator HR/Payroll Approver
Reports	Pay Changes Initiated by HR	by request	HR Unit Administrator
Reports	Position Details & Relationships	by request	HR Unit Administrator HR Unit Time Administrator
Reports	Position Details by Organizational Unit	by request	HR Unit Administrator HR Unit Time Administrator
Reports	Recorded Time Entries for Unit	by request	HR Unit Time Administrator
Reports	Reminder of Dates	by request	HR Unit Administrator
Reports	Time Recorded by Fund	by request	HR Unit Time Administrator
Reports	Time Usage and Quota Balance	by request	HR Unit Time Administrator
Reports	Work Schedules Catalog	by request	HR Unit Administrator HR Unit Time Administrator