Data handling and security
Security Access - Roles required
Access to the HR Cognos BI reports available from the HR-Payroll folder > University HR-Payroll Reports folder requires a security role be assigned via an Access Request with the appropriate organization codes indicated for access. All security roles provide view only access to select employee data and/or select organization/unit data.
Select the below HR-Payroll > University HR-Payroll Reports folder/location to find the security role(s) required for access. See EBS Portal Tiles and Security Roles for more information regarding the EBS tiles and specific role access needed to access these reports.
Manager Self-Service (MSS) -- Note: Access request is not required for this role.
HR Unit Reporting Administrator -- The role must be assigned to each organization code for which they are responsible.
HR Unit Reporting Administrator Sensitive -- The role must be assigned to each organization code for which they are responsible.
HR Unit Administrator -- The role must be assigned to each administrated employee type(s) for which they are responsible.
HR Unit Time Administrator -- The role must be assigned to each organization code for which they are responsible.
HR Unit Time Entry Specialist -- The role must be assigned to each organization code for which they are responsible.
Manager Self-Service (MSS) -- The role must be assigned to each organization code for which they are responsible.
HR Unit Administrator -- The role must be assigned to each administrated employee type(s) for which they are responsible.
HR Unit Administrator -- The role must be assigned to each administrated employee type(s) for which they are responsible.
HR Unit Time Administrator -- The role must be assigned to each organization code for which they are responsible.
Guidelines & Policies
Human Resources Information Technology (HRIT) offers the following informational links to ensure all staff have the proper information regarding university standards for the use of technology, resources, and data.
Michigan State University Acceptable Use Policy for MSU Information Technology Resources
MSU Institutional Data Policy (IDP)
Guidelines Regarding Bulk Emailing by Internal Users on MSUnet
Guidelines for Separation of Duties-HR/Payroll (SAP) Roles (Segregation of Duties)
