support staff change of status

Compatibility

This application contains an Adobe Interactive form, and therefore is only compatible with Microsoft Internet Explorer.

Can't find Internet Explorer on your Windows machine? Follow these instructions: Finding Internet Explorer.

Steps

  • Enter the employee name or personnel number (PERNR). Click the Start button.
  • Select the person from the list. Click the Select Process button.
  • Select the Support Staff Change of Status process. Select the Fill Out Form button to open the form.
  • Select/enter the appropriate change(s). Utilize the Magnifying glass button to search and enter data where applicable.
  • Click Add Attachments button at the top of the window, then select General Attachments to attach documents.
  • Click the Check and Send button to check for errors, then click the Send button to start the form through workflow. 

Notes

  • Reasons for using the Change of Status form are employee based, for example the employee is being extended (end-dated position) or the employee percent is changing.
  • Multiple changes can be processed on one form if the changes begin on the same date. Remember to attach proper documentation to support all changes.
  • If a change is temporary (that is, if the changes have an end date), note that in the Comments section and note that a second form will follow all end-dated information. After the original has been implemented in the HR/Payroll System, submit another Change of Status form.
  • If the employment percent is decreasing and is a voluntary change requested by the employee, attach a letter or memo signed by the employee showing they requested the change.
  • If the change is to extend an end date for an off-dated employee, attach a letter or memo notifying the employee that they are being extended, what their new off-date or project tech end date is, and a signature line for the employee signature showing they concur with the new end date. An email containing the above information is also acceptable.