Additional Payment Form

Initiating an Additional Payment Form

The Additional Payment Form is located under Actions on the HR/Payroll Forms & Cost Redistributions Tile. Click on the Actions tile > choose "Additional Payment Form” from the dropdown > “Start Employee Process."

There are three ways to initiate the form:

  • Individually - used for one or a small number of payments. This is the only option that allows attachments, which are required for Faculty Overload wage types, and off-cylce payment requests.  See the list of wage types below marked with an asterisk (*) denoting "Attachment Required."  
  • Using Group Entry - use when creating several, similar payments
  • Using MS Excel Upload Template (the template is available upon opening this option) - Must use the spreadsheet template provided:  Download MS Excel template.

Available wage types:

  • 1280 - Miscellaneous*
  • 1282 - Misc-Special Agreement*
  • 1283 - Misc-Signing Bonus*
  • 1284 - Retention/External Market*
  • 1285 - Internal Equity*
  • 1286 - Acting/Interim Pay
  • 1330 - Merit
  • 1405 - Special Project Pay*
  • 1490 – Faculty Overload*
  • 1495 – Faculty Overload – UNTF*
  • 1575 – Internet Conn. Allow.
  • 1580 – Cell Phone Allowance
  • Department and University Award Wage Types (See Addl Pay Wage Types)

Wage types are permissible based on employee type.

F4 (dropdown) lookup is available on each of the funding line data elements.

 Select Individual Entry

 Addtional Pay Individual Submit

When the screen opens, fill in required fields (denoted by red asterisk).

Add'l Pay Required Fields_Indvl

  1. Enter the employee's personnel number. If the employee has more than one assignment in the HR-Payroll System, please be sure to enter the correct assignment number. The lookup button at the end of the field can be used to look up personnel assignments by employee last name and first name. 
  2. Enter the Service From and Service To dates.
  3. Enter the wage type that represents the reason for payment. Please note that some wage types only show for certain employee types. For example, wage type 1286-Acting/Interim Pay only shows when selecting an APA employee. Additionally, certain wage types may prompt you with questions pertaining to the pay that will need to be answered accordingly. 
  4. Enter the lump-sum amount you would like to pay. Validations will occur on this field requiring a minimum amount or maximum amount if applicable to the wage type choosen. 
  5. Enter the desired date of payment. For monthly employees, you may choose the current pay period and up to two future pay periods. For bi-weekly employees, you may choose the current pay period and up to five future pay periods. If electing to have the employee paid in the next off-cycle payroll, select the next regular pay date and then select the check box in step 7.
  6. Describe the reason for payment.
  7. Select this box if you would like the payment made in the next upcoming off-cycle check.  Please note that the form must make it through workflow and arrive in Payroll's inbox by their off-cycle deadline, which is Tuesdays at noon during off-cycle weeks. If the form does not make it to Payroll by this deadline, Payroll will select the next regular pay cycle as the desired pay date. 

Enter funding for indiv pay form

8. Enter funding.
9. Enter the sub-account related to the funding. If there is not one, enter "NO_SUB-ACCOUNT."


  1. Add any ad-hoc approvers that are needed to review the form. 
  2. Add any notes about the payment that you would like workflow approvers to read. 
  3. If required, complete the Acknowledgement Section verification checkbox.  
  4. Upload any required attachments, as well as any desired general attacments, in the Attachment Section.
  5. Click on "Send" to submit to workflow. Workflow Popup Message
  6. Click on "Homepage" to return to the EBS Portal, click on "Start New Form" to begin a new Individual Additional Payment form, or click "Go to Inbox" to go to the HR/Payroll Inbox.

For additional information regarding required attachments, potential acknowledgements/errors, and other details, see Add'l Pay Errors_Attachments