ANNUAL TENURE SYSTEM FACULTY REVIEW

Introduction

In the Annual Review tile, you will provide the most recent annual review date as well as the individual conducting the review for all tenure system faculty members (excluding executive management and managers).  There is no workflow attached to this process and records can only be processed once per review year.  

To begin, from Reappointment, Promotion & Tenure:

1. Select Annual Tenure System Faculty Review.
2. Current review year is defaulted in the RPT Year selection box but can be adjusted.
3. List of available employees can be filtered as needed by College, Organizational Unit, Rank and Personnel Number.

Action Required

Employees available to process will be listed under the Action Required tab.  Employees can be processed in groups or individually. 

Individual Processing Steps

1. Select the employee you want to process by clicking anywhere on the highlighted employee record.
2. Select the Edit button in the top right corner.
3. Enter the Review Status from the dropdown menu.

• • If “No Review Conducted”, and a reason field will populate and information will need to be entered as to why that is occurring, and record can be saved by clicking on the Save icon at the bottom right.
  • If “Review Completed”, enter the Reviewer personnel number (F4 lookup can be utilized to search for PERNR) and the Date of Most Recent Review.  The Additional Reviewers field is optional and free text that can contain numbers and/or text.  Save entries by clicking on the Save icon at the bottom right.
  • Once record is saved, it will be moved from the Action Required tab to either the Review Completed or the No Review Conducted tab.

Group Processing Steps

1. Select the employees you want to process by clicking the check boxes on the left or select them all by clicking the selection box in the header.
2. Select the Enter Reviews button in the bottom right corner.
3. Enter the Review Status from the dropdown menu

• • If “No Review Conducted”, and a reason field will populate and information will need to be entered as to why that is occuring, and records can be saved by clicking Save.
  • If “Review Completed”, enter the Reviewer PERNR (F4 lookup can be utilized to search for PERNR) and the Review Date.  The Additional Reviewers field is optional and free text that can contain numbers and/or text. Click on the Save button to save records. 
  • Once records are saved, it will be moved from the Action Required tab to either the Review Completed or the No Review Conducted tab.

Authorization & Access

To complete the annual review process and view the correct list of employees, users must have the applicable security role in place: 

• Department role:  ZDHR_RPT_DEPT_XXXXXXXX
• College role:  ZDHR_RPT_MAU_XXXXXXXX

Employees will be routed to the correct department based on the organizational unit they report to.

If you do not see the expected list of employees in the annual review tile, please request access through an eARM.