E-Verify

Effective September 8, 2009, the Department of Homeland Security (DHS) mandated that employers awarded federal contracts or subcontracts containing the E-Verify clause must participate in the E-Verify program. E-Verify is an internet-based system that enables employers to confirm an employee’s eligibility to work in the United States by electronically comparing information from the employee's Form I-9 with records available through DHS and the Social Security Administration.

Under this federal rule, covered contractors are required to:

• Enroll in the E-Verify system
• Verify employment authorization for all new hires
• Re-verify current employees assigned to federal contracts containing the E-Verify clause

As a participating employer, Michigan State University (MSU) must comply with E-Verify requirements by:

• Verifying new employees assigned to covered federal contracts within three business days of their start date
• Verifying existing employees assigned to covered federal contracts within thirty calendar days of being assigned to a qualifying federal contract

MSU's continued compliance with the E-Verify law is essential to maintaining federal contracting eligibility.

 

Department Instructions for E-Verify Compliance

All current and future employees whose positions are funded by contracts containing the E-Verify clause must be processed through the E-Verify system.

Please note:

• Human Resources can only identify employees subject to E-Verify after payroll cost redistributions are complete in the HR system.
• It is the department’s responsibility to proactively verify whether a position is funded by a qualifying contract and to ensure all necessary documentation is submitted in a timely manner.

Action Required by Department Administrators:

• Ensure a new Form I-9 is completed for each applicable employee
• Submit all required attachments in accordance with federal regulations
• Complete these steps before the deadlines outlined in the Federal Code of Regulations to maintain compliance

Timely and accurate action by departmental administrators is critical to uphold Michigan State University’s obligations under federal contract compliance requirements.

 

 

FAQ

 

Additional Resources