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I-9 QUICK TIP GUIDE

Deadlines and Fines

Section 1 of the I-9 must be completed by the employee by the original date of hire.

Section 2 of the I-9 must be completed by the verifier, with the employee present (photocopies are NOT allowed), no later than three days past the date of hire.

Fines associated with I-9s are doubling to a minimum of $252 per late I-9 or per error occurrence, and to a maximum of $2507 per late I-9 or per error occurrence.

Timeline

Employee accepts offer for employment.
Employee completes Section 1 of the I-9 no later than the date of hire.

Department must provide:

Link to complete Section 1: www.hr.msu.edu/ua/i9
Date of Hire
Location/Department Code

Employee brings documents to verifier to complete Section 2.
Employer completes Section 2 of the I-9 no later than three (3) days past the date of hire.
If the employee's work authorization expires, the verifier should complete Section 3.

Review Section 1

Prior to completing Section 2, choose View and Print or Email Employee Receipt to review Section 1 for the following:

First and Last Name (in correct order)
Social Security Number, Date of Birth and Work Status are correct based on the employee documents presented
I-94 # and Alien Work Until Date is correct if applicable

MSU’s Remote Hire Process

For employees who are unable to come to campus to, the verifier must provide the employee with the date of the first day of employment and follow Remote Hire Instructions.

Supporting Documents

The table below shows the most common List A documents. View the complete List of acceptable documents for further information.

One document from List A; or One document from List B and one document from List C (Please see below Note)

Most Common List A Documents by Status		Section 2 Supporting Documents Samples
F-1 Status	Foreign Passport I‐94 Form I‐20	ForeignPassport: Issuing Authority (country) Passport # Passport Expiration Date (mm/dd/yyyy)	I-94: I-94 # I-94 Admit Until Date (Document states ‘D/S’)	I‐20 F-1: I-20 # (SEVIS ID) I-20 Expiration date (Program End Date)
F1-CPT	Foreign Passport I-94 I-20 (page 2)	Same as above	Same as above	I‐20 F-1-CPT: I-20 # I-20 Expiration date (Page 2 of I-20 End Date)
J-1 Status	Foreign Passport I‐94 Form DS‐2019	Same as above	Same as above	DS‐2019: DS-2019/SEVIS # DS-2019 Expiration Date (Box 3: Form Coverage Period To mm/dd/yyyy:)
H‐1B Status	Foreign Passport I‐94 or Form I‐797 (which contains I‐94 at the bottom left corner)	Foreign Passport: Issuing Authority (country) Passport # Passport Expiration Date (mm/dd/yyyy)	I-94: I-94 # I-94 Admit Until Date	I‐797 (Issued for specific employment and department at UNR): I-94 # I-94 Admit Until Date
F1-OPT (C03B) J‐2 (C05) Status Adjustment Permanent Residency (C09)	Employment Authorization Document	Form I-766 - Employment Authorization: Document that contains photo: Document # (Card#) Expiration Date (Card Expires mm/dd/yyyy) Alien # (USCIS#)
Lawful Permanent Resident	Permanent Resident Card Form I-551	Form I-551: Alien # (USCIS# or A#) Expiration Date (Card Expires mm/dd/yyyy) Document #

Note: An Annotated Social Security Card CANNOT be used as a supporting document for the Form I-9. These are considered restricted for Form I-9 purposes.

Note:

List A contains documents that show both identity and employment authorization
List B documents only show identity only
List C documents only show employment authorization only

Human Resources

Administrators & Supervisors

I-9 QUICK TIP GUIDE

Deadlines and Fines

Timeline

Review Section 1

MSU’s Remote Hire Process

Supporting Documents

Most Common List A Documents by Status

Section 2 Supporting Documents Samples

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