Tutorial: Add Family Member or Dependent Form
PLEASE NOTE:
The Add a Family Member or Dependent process is for adding dependents who are NOT already listed as family members or dependents in the system. To view existing family members and dependents on your record, log into the EBS Portal, select the My Benefits tab, and then select the View Family Members and Dependents tile. This will display all dependents listed on your record. If the dependent you would like to add is displayed, you do NOT need to complete the process to add the dependent to your record and can proceed to the enrollment process to add them to your coverage.
Steps to Complete the Add a Family Member or Dependent
- Log into the EBS Portal using your MSU NetID and password. If you do not know your MSU NetID and/or password, please contact MSU IT at 517-432-6200.
- Complete multi-factor authentication. If you have not registered for multi-factor authentication, please visit this website for instructions.
- Click the My Benefits tab in the top navigation.
- Click the Add a Family Member or Dependent Form tile.
- Review the instructions and click Next (
) to continue. - Review the Employee Details and Address sections and click Next
(
). If the information is not correct, please contact Human Resources.
- Select the Event type from the drop down list (Select Open Enrollment). Enter the Event date. For Open Enrollment, the date will default in EBS. For all other events (birth, marriage, new hire, etc.) input the date of the event. Click Next
(
).
- Enter the Dependent Details information. Select Dependent or Family Member type from drop-down list. Enter the required information for the dependent. NOTE: If the event is Birth the date of birth will be automatically updated with the event date. A Social Security Number (SSN) is not a required field. However, due to ACA and CMS requirements, to request this information a warning will appear if not entered. You can continue through the process without a SSN. Check box if dependent/family member is disabled.
- Click Next
(
) to continue.
- Select Supporting Documentation from Attachment Type drop down list and select Browse to upload. For a list of required documentation, select eligible dependents and required documentation. If you do not have scanned copies of your documentation, you can send via secure email, fax, mail or use the drop box in the parking lot at the Human Resources office. Note: The required documentation needs to be submitted before Human Resources can approve your Add Family Member/Dependent form. The required documentation must be submitted during the allotted time of the qualifying event. Your family member will not be added to your record and will not be visible to add to your coverage until documentation is received.
- Enter any comments you have in the New Comments section.
- Click Next
(
)
to review your completed Add Family Member/Dependent Form.
- Review information for accuracy, then click Check.
- When you are ready to complete the form click Send. Once the Add Family Member or Dependent Form has been sent a confirmation email will be sent to your msu.edu email account to confirm they have been added to your record. You can continue the enrollment process in EBS to add them to your elected benefits.
- If you have additional dependents/family members to add, select the "To add another dependent/family member click here" link.
You will need to complete an Add a Family Member or Dependent Form and supply documentation (birth certificate, marriage license, etc.) for each dependent you would like to add to your benefits plans during the time allotted of the qualifying event. Upon completion of the form, MSU HR will either approve or reject the dependent addition form with valid comments. NOTE: Once the family member has been approved and added to your record, you still need to complete the benefit enrollment process to enroll your dependents in your benefit plans.
Questions? Contact MSU Human Resources at 517-353-4434 (toll free: 800-353-4434) or SolutionsCenter@hr.msu.edu.
