Report PromptS - HRP1095

When running the Employee Service Record Report, users will be presented with prompts to identify parameters and sets of data to be included in the report results. Two types of searches can be performed:

  1. Summary Search: Returns a summary page of all employees that meet the organizational and enterprise structure selections in the prompts. Clicking on an employee's PersonID from the summary page will launch the detail page for that employee, which outlines the full employment history for that individual.

OR

  1. Employee-Specific Search: Returns a detail page outlining the full employment history of specific employees selected in the report prompts.

  2. Summary Search

    Prompt #1: As of Date

    Select the key date for employment and salary information. This prompt is required. Data will pull as of the date selected and defaults to today’s date. A previous date or future date may also be selected. This prompt is required.

    Prompt #2: Select Employee Status

    By default, all active and inactive employees as of the date entered in Prompt #1 will be returned in the summary search. If desired, add or remove employee status selections.

     Prompt #3: Select Organization(s)/Departments to Include *

    Select to view either Organizations (MAU) codes or Department/Sub-Org codes to be displayed for selection in the next prompt. This prompt is required, the default selection is Organization. Users that have access to both MAU level and department level data can specify the report return MAU, Department or Sub-Org data in the next prompt.

     image one

    Prompt #3a: Select Organizations(s)

    Select which Organization (MAU) codes to display in the report. Options presented in this selection box will depend on the user's access. To select multiple Organizations, hold down the Control key while you make your selections. If no Organization or Department selection are indicated, the report will display all data for all units the user has access to.

     Select Organization

    Prompt #3b: Select Department(s)/Sub-Org(s)

    To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on Reprompt. To select multiple departments/sub-orgs, hold down the Control key while making your selections.

    Sub-Org

      Prompt #4: Select Personnel Area

    By default, 'Both MSU Dubai and US' will be selected. To make a different selection, click on the appropriate radio button.

     Select Personnel Area

    Prompt #5: Select Personnel Subarea

    If desired, check one or more of the Personnel Subarea boxes. The options that appear are dependent upon the Personnel Area selected in Prompt #4. 

     Select Personnel Subarea

      Prompt #6: Select Employee Group

     By default, the 'All Union, Non-Union and No-Pay Employees' radio button will be selected. To make a different selection click on the appropriate radio button.

     Employee Group

     Prompt #7: Select Employee SubGroup

    If desired, check one or more Employee Subgroups. The options that appear are dependent upon the employee groups selected in Prompt #6.

     Employee Subgroup

    Employee-Specific Search

    Prompt #1: As of Date

    Select the key date for employment and salary information. This prompt is required. Data will pull as of the date selected and defaults to today’s date. A previous date or future date may also be selected. This prompt is required.

    Prompt #2: Search and Select Employee Name(s) or Personnel Number(s)

    Enter the last name, first name or personnel number (PERNR) in the Search field to search for a specific employee.  For a more inclusive search, click on the Options link and select the 'Contains any of these keywords' radio button. Then, click on the Search button.

    All matching results will be returned in the Results column. To select the employee, click on the name of the employee in the Results column and click on the insert button to transfer to employee to the Choice field. If multiple employees are entered into the Choice column, the report will return a single Detail Page outlining the full employment history for each employee. 
    Employee PERNR Search