Academic Hourly On-Call

Similar to the existing project pay option, academic hourly on-call appointments/reappointments are provided for individuals (with employee status) appointed on a short-term, fixed-term basis for non-credit academic activities. The hourly on-call option may be used under these circumstances where the number of hours worked per week may vary, as opposed to a project pay option, which is utilized when pay and services may vary. Review the policy on When to Use an On-Call Appointment/Reappointment. If an individual is to be appointed for a credit course, an on-call appointment may not be used; instead, the regular academic hiring procedures are required. Please see the Academic Hiring Procedure and for regular hiring procedures.

Below are some additional requirements when utilizing the academic hourly on-call option:

  • An hourly rate will be required when requesting this option through the faculty and academic staff hiring forms in EBS.

  • Individuals appointed into the hourly on-call position will require weekly hours to be entered in the EBS Time and Attendance system that reflect the actual hours worked by the individual on a given day. Entry can be completed by a designated supervisor, time entry specialist or time administrator.

  • Submitted hours will require approval from the organizational unit's time administrator.

  • Any hours exceeding 40 in a work week will be automatically calculated as overtime (time and a half).

  • Individuals may not hold a regular salaried position and an academic hourly on-call position at the same time, due to system calculation rules.

  • Departments wishing to employee an individual both as regular salary and on-call would be required to appoint the individual as regular salary and project pay, as opposed to hourly on-call. Departments wishing to retroactively change an individual from project pay to hourly on-call will be required to complete a change of status form and submit it to Human Resources. Retroactive changes can only be made effective 01/01/2014 at the earliest.