Emergency Paid Sick Leave (EPSL)

Unit Time Administrators use the information below to enter time into the EBS Portal.

MORE INFORMATION: Families First Coronavirus Response Act

RELATED FORM: Request for Emergency Paid Sick Leave (EPSL)

RELATED FORM: Emergency Family Medical Leave Act (EFMLA)

 

Hourly Support Staff / CTs / TOC / Students

Salary Support Staff / Faculty / Academic Staff Graduate Assistants / Undergrad Professorial Assistants

EPSL Reason #1-3
Employee to receive full pay up to 80 hours
(prorated for less than full time employees)
Maximum benefit $511 per day or $5110 total

Absence Codes:
2916 COVID Sick
2021 Student COVID Sick

 Enter daily hours using the following codes:
  • 2916 COVID Sick - for Hourly SS/CT/TOC hours
  • 2021 Student COVID Sick - for Student hours
Examples:
  1. Entry for an hourly employee working standard 5 eight hour day schedule
    2916 COVID Sick - 8 hours per day
  2. Entry for student working part time schedule:
    2021 Student COVID Sick - # hours per schedule
  3. Entry for CT working 4 ten hour day schedule:
    2916 COVID Sick - 10 hours per scheduled day

Note:
*Total hours cannot exceed 80 or prorated amount for part time employees.
**If hourly rate is greater than $63.87 or employee is in a non-standard work schedule, be sure maximums are not exceeded and adjust time entry as needed.

Enter daily hours using the following code:
2916 COVID Sick

Examples:

  1. Entry for Support Staff working standard 5 eight hour day schedule:
    2916 COVID Sick - 8 hours per day
  2. Entry for Support Staff working non-standard schedule:
    2916 COVID Sick - # hours per schedule per day
  3. Entry for Faculty/Academic Staff
    2916 COVID Sick - 8 hours (or prorated hours) for week days (Monday - Friday) of leave

Note:
*Total hours cannot exceed 80 or prorated amount for part time employees.
**HR will review and make adjustments to ensure daily maximum of $511 or total maximum of $5110 is not exceeded.

Time entered by HR upon receipt of Request for Emergency Paid Sick Leave (EPSL)  form

 

EPSL Reason #4-6
Employee to receive 2/3 of pay up to 80 hours (prorated for less than full time employees)
Maximum benefit $200 per day or $2000 total

Absence Codes:
2917 COVID Fam Care
2022 Student COVID Fam Care
2918 COVID Fam Care Unpaid

Enter 2/3 of daily hours as paid and 1/3 of hours as unpaid using the following codes:

  • 2917 COVID Fam Care - for Hourly SS/CT/TOC paid hours
  • 2022 Student COVID Fam Care - for Student paid hours
  • 2918 COVID Fam Care Unpaid - for all unpaid hours

Examples:

  1. Entry for an Hourly SS/CT/TOC employee working standard 5 eight hour day schedule:
    2917 COVID Fam Care - 5.3 hours per day
    2918 COVID Fam Care Unpaid - 2.7 hours per day
  2. Entry for student working part time schedule:
    2022 Student COVID Fam Care - 2/3 x daily scheduled hours per day
    2918 COVID Fam Care Unpaid - 1/3 x daily scheduled hours per day
  3. Entry for Hourly SS/CT/TOC working 4 ten hour day schedule:
    2917 COVID Fam care - 6.7 hours per day
    2918 COVID Fam Care Unpaid - 3.3 hours per day
Note:
*Must enter both paid and unpaid hours. Total of paid and unpaid hours cannot exceed 80 or prorated amount for part time employees.
**If hourly rate is greater than $37.50 or employee is in a non-standard work schedule, be sure maximums are not exceeded and adjust time entry as needed		 Time entered by HR upon receipt of Request for Emergency Paid Sick Leave (EPSL) form Time entered by HR upon receipt of Request for Emergency Paid Sick Leave (EPSL)  form

EFMLA

 Emergency Family Medical Leave Act (EFMLA) form sent to HR for entry Emergency Family Medical Leave Act (EFMLA) form sent to HR for entry Emergency Family Medical Leave Act (EFMLA) form sent to HR for entry