ABSENCE AND ATTENDANCE CODES

Also in this document: Wage Types | Holiday Rules for benefit eligible support staff 

Attendance/ Absence Code Attendance/Absence Name Employee Type Description
2000 Regular Hourly Hrly Enter for all hourly regular and on-call employees for all hours worked.  When entering time for employees with variable rates, a rate must be entered in the valuation basis field.
2005 Unscheduled Day 1585, 324 maintenance In addition to regular time entry, on separate line enter 2005 with "1" to flag an unscheduled day.  Do not use when extra hours are worked on a scheduled day. Do not use for "call-in" work.
2010 Regular Additional CT Enter for CT employees to report time worked in addition to their scheduled hours. 
2010 Regular Additional Over40 SAL Enter for full-time Salary employees to report time worked in addition to their scheduled hours.
2011 Regular Add'l Up to 40 SAL Enter for less than full-time Salary employees to report time worked in addition to their scheduled hours up to 40 hours a week. 
2020 Student Hourly STU Enter for all hourly student employees for all hours worked.  When entering time for students with variable rates, a rate must be entered in the valuation basis field.
2100 2nd Shift Hrly, CT Enter for any employee working second shift (SSTU for classifications level 915 and lower).  Enter all hours worked on shift. 
2110 Regular Add'l - 2nd Shift CT Enter for CT employees to report time worked in addition to their scheduled hours while on 2nd Shift.
2102 2nd Shift Level 916+ SSTU Enter for any SSTU employee working second shift for classifications Level 916 and higher. Enter all hours worked on shift.
2140 3rd Shift Hrly, CT Enter for any employee working third shift (SSTU for classifications level 915 and lower).  Enter all hours worked on shift.
2142 3rd Shift Level 916+ SSTU Enter for any SSTU employee working third shift for classifications level 916 and higher. Enter all hours worked on shift.
2150 Regular Add'l - 3rd Shift CT Enter for CT employees to report time worked in addition to their scheduled hours while on 3rd Shift.
2180 12 Hour Shift 324 Enter for 324 employee working 12 hour shift.  Enter all hours worked on shift.
2190 Shift Without 8 Hr Break 324 Enter for 324 employee working a shift which starts before the employee has had 8 hours off since their previous shift.   Enter all hours worked on shift and time will be paid at 1.5 the employee's hourly base rate.
2192 2nd Shift Without 8 Hr Break 324 Enter for 324 employee working a shift which starts before the employee has had 8 hours off since their previous shift.  Enter all hours worked on 2nd shift and time will be paid at 1.5 the employee's hourly base rate and applicable shift premium.
2194 3rd Shift Without 8 Hr Break 324 Enter for 324 employee working a shift which starts before the employee has had 8 hours off since their previous shift.   Enter all hours worked on 3rd shift and time will be paid at 1.5 the employee's hourly base rate and applicable shift premium.
2196 12 Hour Shift Without 8 Hr Break 324 Enter for 324 employee working a shift which starts before the employee has had 8 hours off since their previous shift.  Enter all hours worked on 12 hour shift and time will be paid at 1.5 the employee's hourly base rate and applicable shift premium.
2200 Educational Leave Hrly, CT, SAL Enter when absent from work to attend training or use release time for a class (credit or non-credit).
2215 Union Officers Hrly, CT, SAL Enter when using release time for duties as Union Officer.
2220 Union Meeting Hrly, CT, SAL Enter when absent from work to attend a Union meeting.
2225 Special Conferences Hrly, CT, SAL Enter when absent from work to attend a Union organized or hosted special conference.
2230 Union Training Hrly, CT, SAL Enter when absent from work to attend union sponsored training.
2235 Negotiations Leave Hrly, CT, SAL Enter when absent from work to attend union negotiations.
2240 Grievance/Arbitration Mtg Hrly, CT, SAL Enter when absent from work to attend union grievance/arbitration meeting.
2241 2nd Shift Union Release Hrly, CT Enter for union release for employee working on 2nd shift.
2242 3rd Shift Union Release Hrly, CT Enter for union release for employee working on 3rd shift.
2243 12 Hour Shift Union Release 324 Enter for union release for employee working on 12 hour shift.
2280 Holiday - No Work 324, SSTU, 1585 Enter for any benefit eligible hourly employee on the day of holiday to receive holiday pay.  Use when employee does not work on the holiday.  Enter number of hours employee receives for holiday pay.  If working on the holiday enter applicable working hours only (Regular Hourly or 2nd Shift, for example). 
2400 Call In - Work  324, SSTU, 1585, CT, POAM, APA (as defined by contract)

Employee reporting for emergency duty, guaranteed at least 3 hrs pay at rate of time and one-half.  Enter actual hours worked.
2402 Call In-Work - HRH 324, SSTU, 1585 Employee reporting for emergency duty, guaranteed at least 3 hrs pay at rate of time and one-half.  If also working out of classification, enter actual hours worked and additional amount per hour (example $0.10).
2410 Call In - No Work  324, SSTU, 1585, CT Employee reporting for duty and no work available, paid 3 hours at regular straight time rate.  Enter actual hours.
2412 Call In - No Work - HRH 324, SSTU, 1585 Employee reporting for duty and no work available paid 3 hours at regular straight time rate.  If also working out of classification, enter actual hours worked.  Enter additional amount per hour (example $0.10) in the valuation basis field.
2415 Snow Standby Grounds Dept 1585, SSTU

1585 - Employee paid 1 hour straight time for each day indicated.  Enter 1 for every day on snow standby. 
10/14/18-SSTU employee paid 1 hour straight time on Mon-Fri, 2 hours straight time on Sat/Sun, 3 hours straight time on holiday for each day indicated.
2417 Snow Standby - HRH Grounds Dept 1585, SSTU 1585 - Employee paid 1 hour straight time for each day indicated.  Enter 1 for every day on snow standby.  If also working out of classification, enter additional amount per hour (example $0.10) in the valuation basis field. 
10/14/18-SSTU employee paid 1 hour straight time on Mon-Fri, 2 hours straight time on Sat/Sun, 3 hours straight time on holiday for each day indicated.
2420 Standby Scheduled - Pay SSTU, 324 maintenance,1585 non-union, CT, APA and APSA (as defined by contract)

2/26/23-324 maintenance - paid 1 hour straight time on Mon-Fri, 2 hours straight time on Sat/Sun, 3 hours straight time on holiday for each day indicated. Enter 1 for every day on standby.
1585 non-union - paid 1 hr straight time for each day indicated.  Enter 1 for every day on standby.
10/14/18-Spartan Skilled Trades Union - paid 1 hour straight time on Mon-Fri, 2 hours straight time on Sat/Sun, 3 hours straight time on holiday for each day indicated. Enter 1 for every day on standby.
CT - 1 hour pay for every 8 hours scheduled standby.  Enter number of hours scheduled on standby.
APA & APSA - 1 hour pay at straight time for every 24 hour period scheduled on standby. Enter 1 for every day on standby. 
2422 Standby Scheduled - Pay - HRH SSTU, 1585 non-union, 324 maintenance

2/26/23-324 maintenance - paid 1 hour straight time on Mon-Fri, 2 hours straight time on Sat/Sun, 3 hours straight time on holiday for each day indicated. Enter 1 for every day on standby. If also working out of classification, enter additional amount per hour (example $0.10) in the valuation basis field. 
1585 non-union - Paid 1 hr straight time for each day indicated. Enter 1 for every day on standby. If also working out of classification, enter additional amount per hour (example $0.10) in the valuation basis field. 
10/14/18 - SSTU employee paid 1 hour straight time on Mon-Fri, 2 hours straight time on Sat/Sun, 3 hours straight time on holiday for each day indicated.  Enter 1 for every day on standby. If also working out of classification, enter additional amount per hour (example $0.10) in the valuation basis field. 
2430 Standby Schled - Comp Time CT, POAM, APA and APSA (as defined by contract) CT - 1 hour comp. time for every 8 hrs. scheduled standby.  Enter number of hours scheduled on standby.
POAM - 1/2 hour comp. time for each hour scheduled on-call.  Enter number of hours scheduled on standby.
APA & APSA - 1 hour comp. time for every 24 hour period on standby.  Enter 1 for every day on standby.
2440 Standby Work - Pay CT, POAM, APA and APSA (as defined by contract) CT & POAM - If called back to work, paid for actual time worked at rate of time and one-half.  Enter actual hours worked.
APA & APSA - If called back to work, paid for actual time worked at rate of time and one-half, minimum of 2 hours.  Enter actual hours worked.
2442 Standby Work - Comp Time CT, POAM, APA and APSA (as defined by contract) CT & POAM - If called back to work, receive comp. time for actual time worked at rate of time and one-half.  Enter actual hours worked.
APA & APSA - If called back to work, receive comp. time for actual time worked at rate of time and one-half, minimum of 2 hours.  Enter actual hours worked.
2450 WKAR-TV On Location CT CT - Crew member on location, paid 1.5 for all hours over 12 on Mon-Fri, or over 10 on Sat-Sun.  Only enter hours over 10 or over 12 working on-location.
2600 Student Bonus Incentive STU To provide hourly incentive bonuses for student employees employed in any department.  Enter hours and additional amount per hour (example $1.00).   Maximum of $2.00 per hour.
2605 On-call Bonus Incentive Hrly On-call To provide hourly incentive bonuses for on-call employees employed in any department.  Enter hours and additional amount per hour (example $1.00).  Maximum of $2.00 per hour.
2610 Higher Rate Hourly Hrly Enter hours and additional amount per hour (example $0.10).
2611 Higher Rate 2nd Shift Hrly Enter hours and additional amount per hour (example $0.10).
2612 Higher Rate 3rd Shift Hrly Enter hours and additional amount per hour (example $0.10).
2613 Higher Rate 12 Hour Shift 324 Enter hours and additional amount per hour (example $0.10).
2620 Higher Rated Pay - CT CT CT additional $16.00/day when working at higher grade job for 10+ working days.  Enter 1 on day to receive higher rate.
2621 Higher Rate 2nd Shft 916+ SSTU Enter hours and additional amount per hour (example $0.10). Valid for SSTU employees for classification level 916 and higher. (effective 10/14/18)
2622 Higher Rate 3rd Shft 916+ SSTU Enter hours and additional amount per hour (example $0.10). Valid for SSTU employees for classification level 916 and higher. (effective 10/14/18)
2630 Freezer Room Shift 1585 Hrly Additional $1.10 an hour while working freezer room shift.  Enter hours worked on shift.  (effective 8/16/18)
2631 Freezer Room 2nd Shift 1585 Hrly Additional $1.10 an hour while working freezer room shift and applicable shift premium.  Enter hours worked on shift. (effective 8/16/18)
2632 Freezer Room 3rd Shift 1585 Hrly Additional $1.10 an hour while working freezer room shift and applicable shift premium.  Enter hours worked on shift. (effective 8/16/18)
2650 Officer in Charge  POAM Enter actual hours when serving as OIC, system will calculate pay per rules in CBA.
    Less than 2 hrs. (OIC) No Additional Rate.
    2-4 hrs. (OIC) One-half hour at rate of time and 1/2 the officer's reg. rate of pay.
    More than 4 hrs. (OIC) One hour at rate of time and 1/2 the officer's reg. rate of pay.
2660 Police Overtime POAM Enter any hours that should be considered overtime, compensated at 1.5 base rate of pay.
2700 Overtime Cost Distribution ALL Enter new accounting line, attendance code and a "1" on the day(s) that overtime premium should be reallocated. The one serves as an indicator.  If unsure what day the employee will be over 40 hours and cross into overtime compensation, enter the indicator for the whole period (week). 
2798 Compensatory Time Earned Up to 40 SAL, non-union Hrly,  CT Enter hours to be compensated at straight time for additional hours worked up to 40 per week.  Absences should not be included in determining 40 hours.
2799 Compensatory Time Earned SAL, non-union Hrly,  CT Enter hours to be compensated and system will determine straight time or time and 1/2 rate based on CBA terms or FLSA status.  Enter for additional hours worked over 40 per week. Absences should not be included in determining 40 hours.
3000 Overtime Declined Hrly Enter hours offered and declined by employee to record for OTE process.
2500 Stagehand Straight IATSE on-call Base Hand Rate - Includes: Slide Proj. Operator, Carpenter, Electrician, Grip, Property Person, Dresser, Maintenance, other work
2502 Stagehand Overtime IATSE on-call  
2504 Special Skill 1 IATSE on-call Dept. Head, W/O Net, Video Head and Audio Board Op's, Climber w/o net, Stitcher & Laundry, Camera Operator, Light Board Programmer/Operator
2506 Special Skill 1 Overtime IATSE on-call  
2516 Hair/MakeUp Straight IATSE on-call  
2518 Hair/MakeUp Overtime IATSE on-call  
2520 Dept Head Hair Straight IATSE on-call  
2522 Dept Head Hair Overtime IATSE on-call  
2524 Wharton/Aud Rigger IATSE on-call  
2526 Wharton/Aud Rig Overtime IATSE on-call  
2528 House Staff Maintenance IATSE on-call  
2530 House Staff Maint Ovrtime IATSE on-call  
2532 Loader-Semi IATSE on-call  
2534 Loader-Sm Truck IATSE on-call  
2536 Loader-Van/Bus IATSE on-call  
2538 Breslin Up Rigger IATSE on-call  
2540 Breslin Up Rigger Ovrtime IATSE on-call  
2542 Breslin Down Rigger IATSE on-call  
2544 Breslin Down Rig Overtime IATSE on-call  
2546 Munn Up Rigger IATSE on-call  
2548 Munn Up Rigger Overtime IATSE on-call  
2550 Munn Down Rigger IATSE on-call  
2552 Munn Down Rigger Overtime IATSE on-call  
2554 Jenison Up Rigger IATSE on-call  
2556 Jenison Up Rigger Ovrtime IATSE on-call  
2558 Jenison Down Rigger IATSE on-call  
2560 Jenison Down Rig Overtime IATSE on-call  
2562 Wharton Open Steel IATSE on-call  
2564 Wharton Open Steel Overtime IATSE on-call  
2566 Meal Penalty IATSE on-call  
2576 Forklift,  Flyman, & In-Costume IATSE on-call  
2578 Forklift, Flyman, & In-Costume OT IATSE on-call  
2588 House Staff IATSE on-call  
2590 House Staff Overtime IATSE on-call  
2592 Spotlight, AV Tech IATSE on-call  
2594 Spotlight, AV Tech Overtime IATSE on-call  
2665 Senior House Staff Maint IATSE on-call base rate + 1% for house staff after 5 consecutive years of service (effective 11/20/22)
2667 Sr House Staff Maint OT IATSE on-call base rate + 1% for house staff after 5 consecutive years of service (effective 11/20/22)
2671 Senior House Staff IATSE on-call base rate + 1% for house staff after 5 consecutive years of service (effective 11/20/22)
2673 Senior House Staff OT IATSE on-call base rate + 1% for house staff after 5 consecutive years of service (effective 11/20/22)
2677 Sr II House Staff Maint IATSE on-call base rate + 2% for house staff after 10 consecutive years of service (effective 11/20/22)
2679 Sr II Hse Staff Maint OT IATSE on-call base rate + 2% for house staff after 10 consecutive years of service (effective 11/20/22)
2681 Senior II House Staff IATSE on-call base rate + 2% for house staff after 10 consecutive years of service (effective 11/20/22)
2683 Senior II House Staff OT IATSE on-call base rate + 2% for house staff after 10 consecutive years of service (effective 11/20/22)
2900 Vacation Hrly, CT, SAL Absent and using earned vacation quota.
2901 Vacation Instead of Sick Hrly, CT, SAL Absent and using earned vacation quota instead of sick.
2905 Sick  Hrly, CT, SAL Absent and using earned sick quota.
2910 Family Sick  Hrly, CT, SAL Absent and using earned family sick quota - must have equivalent sick hours available.
2915 PML Sick Non-union Temps Absent and using earned sick quota.
2920 Extended Disability Leave (EDL) Hrly, CT, SAL Enter hours for employee on EDL when all quotas are exhausted.
2925 FMLA Family Sick Hrly, CT, SAL On FMLA leave and using family sick quota.
2928 FMLA Family Sick Over 80 SAL On FMLA leave for care of a family member and family sick quota has been depleted. Must have Sick balance to cover the absence hours. 
2930 FMLA Paid FAS, GRAS FAS, GRAS on FMLA leave and using Short Term Disability.
2932 FMLA Parental Leave AP, APSA, CT On FMLA leave and using parental leave time. 
2935 FMLA Personal Hrly, CT, SAL On FMLA leave and using personal quota.
2940 FMLA Sick Hrly, CT, SAL On FMLA leave and using sick quota.
2945 FMLA Vacation Hrly, CT, SAL On FMLA leave and using vacation quota.
2950 FMLA unpaid Hrly, CT, SAL, FAS, GRAS Hrly, CT, SAL - On unpaid FMLA leave after quota is exhausted.
FAS, GRAS - On unpaid FMLA leave.
2955 Accident Pay (Work Comp) Hrly, CT, SAL Enter during 1 st five working days an employee is absent due to a documented work related injury/illness.
2957 Work Comp Release Time Hrly, CT, SAL, FAS Enter when an employee on workers compensation has returned to work and has intermittent follow up appointments.
2960 Personal Time Hrly, CT, SAL Absent and using earned personal quota.
2961 Personal Instead of Sick Hrly, CT, SAL Absent and using earned personal quota instead of sick.
2962 Parental Leave APA, APSA, CT Absent on approved parental leave per collective bargaining agreement.
2965 Bereavement Leave Hrly, CT, SAL Absent on funeral leave; enter 1-3 days based on collective bargaining agreement.
2970 Jury Duty Hrly, CT, SAL Absent and serving on jury duty.
2975 Military Leave - Paid Hrly, CT, SAL When on short term active duty for training or for handling civil disorder. 
2980 Compensatory Time Taken SAL, non-union Hrly,  CT Absent and using earned comp. time quota.
2982 Personal Observance Hrly, CT, SAL Absent and using time for personal observance.
2983 FMLA Personal Observance Hrly, CT, SAL On FMLA leave and using personal observance quota.
2990 Excused Unpaid   Hrly, CT, SAL, FAS Enter hours for hourly employees, optional entry for unit tracking. For CT and Salary support staff and FAS, required to adjust paid time.
2995 Unexcused Unpaid Hrly, CT, SAL Enter hours for hourly employees, optional entry for unit tracking. For CT and Salary support staff entry required to adjust paid time.


  

Wage Types

Wage Type  Name

Employee Type

Description
7000 Reported Tips   Enter Dollar Amount
1402 Tips Pymt LS   Enter Dollar Amount 
1360 Project Pay - Faculty FAS Enter lump sum amount on any day in the pay period using the CATS profile: PROJPAY-Project Pay Employees Time Entry.

 

1390

 Project Pay - Student STU Enter lump sum amount on any day in the pay period using the CATS profile: PROJPAY-Project Pay Employees Time Entry.
1400 Project Pay - Labor Hrly Enter lump sum amount on any day in the pay period using the CATS profile: PROJPAY-Project Pay Employees Time Entry.

  

Holiday Rules for benefit eligible support staff

Hourly employees

  • When an employee does not work on a holiday, enter attendance code 2280-Holiday No Work for employee to receive holiday pay.
  • When an employee does work on a holiday, enter only regular working attendance codes, such as 2000-Regular Hourly.

CT employees

  • When an does not work on a holiday, no entry is required for holiday pay.
  • When an employee does work on a holiday, enter relevant additional hours worked attendance code, such as 2010-Regular Additional.

Salary employees

**(check appropriate Collective Bargaining Agreement for specific eligibility requirements)

  • When an employee does not work on a holiday, no entry is required for holiday pay.
  • When an employee does work on a holiday, enter relevant additional hours worked attendance code, such as 2010-Regular Additional.

Note

Per HR policy - Holiday pay is not payable if the employee has an unexcused absence on either the day before or the day after the holiday. If ineligible for holiday pay, enter unpaid time (2990 or 2995) on the holiday for CT and Salary employees.

                     Last updated: 2/7/2024