Report Prompts (HRP1166)

When running the Union Seniority report, users will be presented prompts based on their security access to identify parameters and sets of data to be included in the report results. If a person has access to both organizations or Major Administrative Units (MAU) and departments/sub-orgs, they will see a prompt for organizations to select and a cascading prompt with departments and/or sub-orgs within those organizations to select. If a person only has access to departments/sub-orgs, they will see a prompt with just those departments/sub-orgs to select from.

Prompt #1: Select the 'As of Date' (required)

Select the employment date “As of date" for the search. This prompt is required. Data will pull as of the date selected and defaults to today’s date.  A previous date or future date may also be selected.

                                                            

Prompt #2: Select Organization(s)/Departments to Include (required)

Select to view either Organizations (MAU) codes or Department/Sub-Org codes to be displayed for selection in the next prompt. This prompt is required, the default selection is Organization. Users who have access to both Org level and department level data can choose which level of organization code prompts to view and select from in the next prompt.

Prompt #3a: Select Organizations(s)

Select which Organization (MAU) codes to display in the report. Options presented in this selection box will depend on the user's access. To select multiple Organizations, hold down the Control key while you make your selections. If no Organization or Department selection are indicated, the report will display all data for all units the user has access to.

Prompt #3b: Select Department(s)/Sub-Org(s)

To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on the Reprompt button, the department/sub-orgs reporting to the organization will be displayed in which the user has access to. To select multiple departments/sub-orgs, hold down the Control key while making your selections.

Prompt #4: Select the sort order of the report (required)

1. Sort by Name.  Prompt defaults to Yes, report will be sorted by employee last name. 
2. Sort by Title.  Prompt defaults to No, report will be sorted by employee title.  

                                                 

Prompt #5: Select Payscale Level

Select one or multiple salary pay scale levels to be displayed.  This prompt is not required.  You can click on Select all to choose all options instead of clicking each one separately.

                                                

Prompt #6: Select Personnel Area (required)

Select one of the Personnel Areas offered.  This prompt is required and will provide the applicable personnel subarea options.

                                                 

Prompt #7: Select Personnel Subarea (required)

Choose the specific Personnel Subarea groups to run the report.  This prompt is required.  You can click on Select all to choose all options instead of clicking each one separately.  Only Personnel Subareas 1585, 547 and 999 will be available for selection. 

                                               

 Prompt #8: Select Employee Group (required)

Select one of the Employee Group options.  This prompt is required and will provide the applicable employee subgroup options.

                                              

Prompt #9: Select Employee SubGroup (required)

Choose the specific Employee Subgroup options to run the report.  This prompt is required, and you can click on Select all to choose all options instead of clicking each one separately.  The options available are based on the personnel subarea and employee group selected.

                                            

Click Finish to run the report.