Report Prompts (HRP1125)

When running the Employee Demographics report, users will be presented prompts based on their security access to identify parameters and sets of data to be included in the report results. If a person has access to both organizations or Major Administrative Units (MAU) and departments/sub-orgs, they will see a prompt for organizations to select and a cascading prompt with departments and/or sub-orgs within those organizations to select. If a person only has access to departments/sub-orgs, they will see a prompt with just those departments/sub-orgs to select from.

Two types of searches can be performed:

  • Organization/Department Search: Provides a search on all or one or more organizations, and/or one or more departments the user has access to.
  • Enterprise Structure Search: Provides a search across all OR selected organizations and departments the user has access to by specific personnel subareas, employee groups, and employee subgroups.
Organization/Department Search
 

Prompt #1: Select the 'As of Date' (required)

Select the employment status “As Of” date for the search.  Data will pull as of the date selected and defaults to today’s date.  A previous date or future date may also be selected.  This prompt is required. 

                                                                                screenshot of select As of Date prompt

Prompt #2: Select Organization(s)/Departments to Include (required)

Select to view either Organizations (MAU) codes or Department/Sub-Org codes to be displayed for selection in the next prompt. This prompt is required and defaults to Organization. Users who have access to both Org level and department level data can choose which level of organization code prompts to view and select from in the next prompt.
screenshot of select organization or department prompt

Prompt #3a: Select Organizations(s)

Select which Organization (MAU) codes to display in the report. Options presented in this selection box will depend on the user's access. To select multiple Organizations, hold down the Control key while you make your selections. If no Organization or Department selection are indicated, the report will display data for all units the user has access to.

screenshot of select organization prompt

Prompt #3b: Select Department(s)/Sub-Org(s)

To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on the Reprompt button, the department/sub-orgs reporting to the organization will be displayed in which the user has access to. To select multiple departments/sub-orgs, hold down the Control key while making your selections.

screenshot of select departments prompt

 

Select Finish to run the report.

 

Enterprise Structure Search

Prompt #1: Select the 'As of Date' (required)

Select the employment status “As Of” date for the search.  Data will pull as of the date selected and defaults to today’s date.  A previous date or future date may also be selected.  This prompt is required. 

                                                                 screenshot of select As of Date prompt

Prompt #2: Select Organization(s)/Departments to Include (required)

Select to view either Organizations (MAU) codes or Department/Sub-Org codes to be displayed for selection in the next prompt. This prompt is required and defaults to Organization . Users that have access to both Org level and department level data can choose which level of organization code prompts to view and select from in the next prompt.

                                                    screenshot of select organization or department prompt

NOTE:  For an Enterprise Structure search, selection of Organization(s) and/or Department(s) is optional.  

Prompt #3:  Select Personnel Area 

Choose the specific Personnel area to run the report.  Select one of the Personnel Areas that are offered.  The prompt is not required and defaults to Both MSU Dubai and US .  

                                                                screenshot of select Personnel Area prompt

Prompt #4: Select Personnel Subarea 

Choose the specific Personnel Subarea groups to run the report. This prompt is not required.  All subareas are the default choice if none are selected.  You can click on Select all to choose all options instead of clicking each one separately. The options that appear are dependent upon the Personnel Area selected in Prompt #3. 

                                                               screenshot of select Personnel Subarea prompt

Prompt #5: Select Employee Group 

Select one of the Employee Group options. This prompt defaults to All Union, Non-Union and No-pay employees .

                                                             screenshot of select Employee Group prompt

Prompt #6: Select Employee SubGroup 

Choose the specific Employee Subgroup options to run the report. This prompt is not required.  All subgroups are the default choice if none are selected.  You can click on Select all to choose all options instead of clicking each one separately.  The options that appear are dependent upon the employee groups selected in Prompt #5.

                                                             screenshot of select Employee Subgroup prompt

 

Select Finish to run the report.