Report Prompts - HRP1115

When running the Faculty Eligible for Designation B report, users will be presented prompts based on their security access to identify parameters and sets of data to be included in the report results. If a person has access to both organizations or Major Administrative Units (MAU) and departments/sub-orgs, they will see a prompt for organizations to select and a cascading prompt with departments and/or sub-orgs within those organizations to select. If a person only has access to departments/sub-orgs, they will see a prompt with just those departments/sub-orgs to select from.

Prompt #1: Select the 'As of Date' (required)

Select the key date for years of eligibility information. This prompt is required. Data will pull as of the date selected and defaults to today’s date.

                       screenshot of Select As of Date Prompt

Prompt #2: Select Organization(s)/Departments to Include (required)

Select to view either Organizations (MAU) codes or Department/Sub-Org codes to be displayed for selection in the next prompt and click the Reprompt button. The default selection is Organization. Users that have access to both Org level and department level data can choose which level of organization code prompts to view and select from in the next prompt.

                      screenshot of Select organizations to include prompt

Prompt #3a: Select Organizations(s)

Select which Organization (MAU) codes to display in the report and click the Reprompt button. Options presented in this selection box will depend on the user's access. To select multiple organizations, hold down the Control key while you make your selections. If no Organization or Department selections are indicated, the report will display all data for all units you have access to.

           screenshot of Select Organizations prompt

Prompt #3b: Select Department(s)/Sub-Org(s)

To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on the Reprompt button. To select multiple departments/sub-orgs, hold down the Control key while making your selections.

          sceenshot of Select department prompt

Select Finish to run the report.

Report Data

Report will run in the background and pull up to view. From there you can export the data and save to your computer

export data screen

If you do not want to wait for it to run in the background, you can select to have it emailed to your email via the Email Report link.

Email report link screen

Important Note

Report data will not show who has already been granted Designation B status, just those that are eligible based on the data.