Report Prompts (HRP006)

When running the Actual & Structural Departments List report, users will be presented with prompts to identify parameters and sets of data to be included in the report results.

Two types of reports can be generated using the report prompts:

  • Option 1 – a list of the selected organization(s) and the corresponding “Bidding Reports to Organization Code” will be provided.  
  • Option 2 – a list of the selected organization(s) and all the organizations corresponding “Bidding Reports to Organization Code(s)” will be provided. 

 

Option 1:  Select the Organization(s) to include in the report

       screenshot of Select Organizations Prompt #1

  • In the Keywords field enter either the Department code or the full/partial written name of the department. (MAU/Org code will not work).

Note: For a more inclusive search, click on the Options link and select 'Contains any of these keywords' radio button. The default option is 'starts with any of these keywords'.

  • Select the Organizations from the Results field to be included.  To select more than one organization, hold down the “Ctrl” button on your keyboard until you have chosen all the organizations you want in the report, OR click on Select all to choose all organizations instead of clicking each one separately.
  • Select Insert to move the selection to the Choice field.
  • Select Finish to run the report.

 

Option 2:  Search Bidding Reports to Organization(s) to include in the report

      screenshot of Select Bidding Reports to Organizations Prompt #2

  • In the Keywords field enter either the Department code or the full/partial written name of the department. (MAU/Org code will not work).

Note: For a more inclusive search, click on the Options link and select 'Contains any of these keywords' radio button. The default option is 'starts with any of these keywords'.

  • Select the Organizations from the Results field to be included.  To select more than one organization, hold down the “Ctrl” button on your keyboard until you have chosen all the organizations you want in the report, OR click on Select all to choose all organizations instead of clicking each one separately.
  • Select Insert to move the selection to the Choice field.
  • Select Finish to run the report.