MSU Human Resources >> Ua >> Toolkits >> Hiring a Graduate Assistant


  • Prepare the letter of offer located on The Graduate School website
    • Required: all Graduate Assistants.
  • Disclosure and consent form for criminal background ( Consumer Disclosure And Authorization Form )
    • Required: All students who have not held a graduate assistant position in the six months prior to this appointment.
    • Attach completed form to appointment/reappointment form in the EBS portal.
  • Employment Eligibility Verification Form I-9 ( Employment Eligibility Verification Form I-9 )
    • Required: All new hires to the university or those students who have not worked in some capacity in the 12-months prior to this appointment.
  • CPT/OPT Form – Completed by student and OISS
    • Required: International Graduate Assistants working more than 50% during Fall and/or Spring semesters.
    • Attach completed form to appointment form in the EBS portal.
  • Appointment/Reappointment form
    • Required: all Graduate Assistants.
    • Initiate through the EBS portal.
  • Graduate Assistant Residency Exception Form – Activates tuition waiver and health insurance.
    • Required: all Graduate Assistants.
    • The form can be found at under “General Job Aides and Guides”.  
    • For further assistance please call the Solutions Center at 517-355-4434.
  • Parking information
    • Required: all new Graduate Assistants requiring a parking permit before GA appointment has been approved in the EBS portal.
    • Prepare a letter for the GA to provide to the parking office to obtain a parking permit. Letter should be signed by the Department Administrator and include: student number, title, start date and end date.