Red Messages

1. Account MSGA012401 closed on 01/01/2008 please choose another Account

a. Explanation: Account closed in Finance system.

b. Resolution: Clear/delete the value entered in the fund field. Either manually enter the right fund (OR) click on the drop down; in the “KFS account search help tab” enter Org Unit, Sub fund group code values and click enter. This brings up funds based on the criteria entered.

2. Account MSGA012401 does not accept salary expense

a. Explanation: Account in the Finance system does not allow salary expense.

b. Resolution: Clear/delete the value entered in the fund field. Either manually enter the right fund (OR) click on the drop down; in the “KFS account search help tab” enter Org Unit, Sub fund group code values and click enter. This brings up funds based on the criteria entered.

3. Account MSGA012401 Sub Fund does not allow salary expense

a. Explanation: Sub Fund in the Finance system does not allow salary expense.

b. Resolution: Clear/delete the value entered in the fund field. Either manually enter the right fund (OR) click on the drop down; in the “KFS account search help tab” enter Org Unit, Sub fund group code values and click enter. This brings up funds based on the criteria entered.

4. Account MSGA013041 expired on 01/01/2008

a. Explanation: Account in the Finance system has expired and cannot be used on employee funding record.

b. Resolution: Clear/delete the value entered in the fund field. Either manually enter the right fund (OR) click on the drop down; in the “KFS account search help tab” enter Org Unit, Sub fund group code values and click enter. This brings up funds based on the criteria entered.

5. Account MSGA013041 Sub Account MSGA013041-JONES combination is deactivated

a. Explanation: The Sub Account has been deactivated in the Finance system.

b. Resolution: Clear/delete the value entered in the WBS element field. Either manually enter the right WBS element (OR) click on the drop down; in the “KFS sub-account search help tab” enter KFS chart, KFS Account values and click enter. This brings up sub-accounts based on the criteria entered.

6. Account MSGA012401 Sub Object 9876 combination is deactivated

a. Explanation: The Sub Object on the Account has been deactivated in the Finance system.

b. Resolution: Clear/delete the value entered in the cost center field. Either manually enter the right cost-center (OR) click on the drop down; in the “KFS sub-object search help tab” enter KFS chart, KFS Account values and click enter. This brings up sub-objects based on the criteria entered.

7. Entry 9027 C* does not exist in T530E (check entry)

a. Explanation: The system is not recognizing the reason code entered.

b. Resolution: Click in the Reason Code field, click the search help box to the right of the field, and select a reason code.

8. Enter cost center, order, or WBS element

a. Explanation: The red highlighted line item displaying the cost distribution is incomplete.

b. Resolution: Enter a cost center, order number, or WBS Element in the cost distribution line that has red digits. After the change is made press “Enter” on your keyboard.

9. Fill in all required entry fields

a. Explanation: You cannot proceed until the required fields are complete.

b. Resolution: Complete all required fields and press the “Enter” key on your keyboard.

10. Fund MS00000000 does not exist in FM area MSU1

a. Explanation: The account entered does not exist (typographical error).

b. Resolution: Clear/delete the value entered in the fund field. Either manually enter the right fund (OR) click on the drop down; in the “KFS account search help tab” enter Org Unit, Sub fund group code values and click enter. This brings up funds based on the criteria entered.

11. MSRC061016 Funding Begin Date 10/01/2010 must be within Project Dates 12/01/2011 to 11/30/2012

a. Explanation: Sponsored research accounts (sub fund RC) can only be used on employee funding records within project begin dates and end dates (90 days added to begin dates for pre-award period).

b. Resolution: Clear/delete the value entered in the fund field. Either manually enter the right fund (OR) click on the drop down; in the “KFS account search help” tab enter Org Unit, Sub fund group code values and click enter. This brings up funds based on the criteria entered.

12. MSRC061016 Funding End Date 05/15/2011 must be within Project Dates 01/01/2010 to 01/31/2011

a. Explanation: Sponsored research accounts (sub fund RC) can only be used on employee funding records within project begin dates and end dates.

b. Resolution: Clear/delete the value entered in the fund field. Either manually enter the right fund (OR) click on the drop down; in the “KFS account search help tab”

13. No authorization to maintain NEW DISTRIBUTION CHANGE WF01 exists

a. Explanation: You do not have the correct security authorization to submit the cost change for approval. You will not receive this message until after they have completed the entire change and are attempting to submit the cost change into workflow for approval.

b. Resolution: Users will need to submit an access request to AIS for the specific employee group they are trying to change. Employee groups are: FAS (Faculty
Academic Staff), Grad, Student, Temp/on call, Support Staff.

14. No authorization to maintain NEW PAY AND DISTRIBUTION WF01 exists

a. Explanation: You do not have the correct security authorization to submit the pay change for approval. You will not receive this message until after they have completed the entire change and are attempting to submit the pay change into workflow for approval.

b. Resolution: Users will need to submit an access request to AIS for the specific employee group they are trying to change. Employee groups are: FAS (Faculty Academic Staff), Grad, Student, Temp/on call, Support Staff.

15. Person is already being processed by user EBSP0600

a. Explanation: The pay record is being processed by another user.

b. Resolution: Return later to make the changes.

16. Sub Account MSGA013041-JONES does not exist for Account MSRC061016

a. Explanation: Sub account has not been created in the Finance system or has been entered incorrectly.

b. Resolution: Clear/delete the value entered in the WBS element field. Either manually enter the right WBS element (OR) click on the drop down; in the “KFS sub-account search help tab” enter KFS chart, KFS Account values and click enter. This brings up sub-accounts based on the criteria entered.

17. Sub Object Code 9876-001 for Object Code 6504 does not exist for Account MSGA013041

a. Explanation: Sub object code has not been created in the Finance system or has been entered incorrectly.

b. Resolution: Clear/delete the value entered in the WBS element field. Either manually enter the right WBS element (OR) click on the drop down; in the “KFS sub-account search help tab” enter KFS chart, KFS Account values and click enter. This brings up sub-accounts based on the criteria entered.

18. Sub Object Code 9876-001 for Object Code 6504 does not exist for Account MSGA013041

a. Explanation: Sub object code has not been created in the Finance system or has been entered incorrectly.

b. Resolution: Clear/delete the value entered in the WBS element field. Either manually enter the right WBS element (OR) click on the drop down; in the “KFS sub-account search help tab” enter KFS chart, KFS Account values and click enter. This brings up sub-accounts based on the criteria entered.

19. The end date entered is earlier than start date

a. Explanation: The dates entered on the red highlighted line item are incorrect or missing.

b. Resolution: Correct the dates to make the start date before the end date.

20. The same cost distribution already exists from 04/23/2010 to 12/31/9999

a. Explanation: A line item with the same date range and funding already exists on the employee’s cost distribution.

b. Resolution: Change the dates, or funding on the line item highlighted in red. If you want to use those dates and funding distribution, delete the entire line item by highlighting the line and click the delete item button. Next, add the amount of the red line item to the existing line item with the same dates and funding.