Reason Codes for Change in Pay
This reference guide is intended to provide you with an easy-to-use informational resource to help decide which reason code is appropriate for an employee’s change in pay.
Employee Eligibility by Reason Code
B2 Change in Leave Pay
Everyone
B3 Equity Adjustment
| Code | Description |
| AP | Professionals |
| APSA | Professional Supervisory |
| CT | Clerical Technical |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
| NURS | Nurses |
B5 Job Rate
| Code | Description |
| 1585 | Service Maintenance |
B6 Market
| Code | Description |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
B7 Merit
| Code | Description |
| 1585 | Service Maintenance |
| 274 | Stage Managers |
| AP | Professionals |
| APSA | Professional Supervisory |
| ASRA | Residence Life Staff |
| CT | Clerical Technical |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
| NURS | Nurses |
BA Increase/Add Administrative Increment
| Code | Description |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
BB Salary/Wage Decrease
Everyone
BC Special Increase
| Code | Description |
| AP | Professionals |
| APSA | Professional Supervisory |
| ASRA | Residence Life Staff |
| CT | Clerical Technical |
| EXPA | Extension Program Associates |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
| FOPK | APSA-Police |
| NURS | Nurses |
BD Step Increase
| Code | Description |
| 547 | Operating Engineers |
| 999 | SSTU-Spartan Skilled Trades Union |
| FOP | POAM-Police |
| FOPK | APSA-Police |
BE Special Increase Retention
| Code | Description |
| AP | Professionals |
| APSA | Professional Supervisory |
| CT | Clerical Technical |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
| NURS | Nurses |
BG Education
| Code | Description |
| AP | Professionals |
| APSA | Professional Supervisory |
| CT | Clerical Technical |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
| FOP | POAM-Police |
| FOPK | APSA-Police |
BH Salary/Wage Increase – Other
Everyone
BI Interim Duties Increase
| Code | Description |
| 274 | Stage Managers |
| AP | Professionals |
| APSA | Professional Supervisory |
| ASRA | Residence Life Staff |
| EXPA | Extension Program Associates |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
| FOP | POAM-Police |
| FOPK | APSA-Police |
| NURS | Nurses |
BJ Remove/Decrease Administrative Increment
| Code | Description |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
BK Promotion
| Code | Description |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
BL FLSA Adjustment
| Code | Description |
| 274 | Stage Managers |
| AP | Professionals |
| APSA | Professional Supervisory |
| ASRA | Residence Life Staff |
| EXPA | Extension Program Associates |
| FAS | Faculty/Academic Staff |
| FED | Federal – Faculty/Academic Staff |
| NURS | Nurses |
BM College Market
| Code | Description |
| FAS | Faculty/Academic Staff |
| FED | Federal - Faculty/Academic Staff |
BN Provost Market
| Code | Description |
| FAS | Faculty/Academic Staff |
| FED | Federal - Faculty/Academic Staff |
All Employee/Reason Code Matrix, Part 1
| 274 | 547 (324) | 999 (SSTU) | 1585 | AP | APSA | ASRA | CT |
| BH | BH | BH | BH | BH | BH | BH | BH |
| BB | BB | BB | BB | BB | BB | BB | BB |
| B2 | B2 | B2 | B2 | B2 | B2 | B2 | B2 |
| B7 | BD | BD | B5 | B3 | B3 | B7 | B3 |
| BL | B7 | B7 | B7 | BC | B7 | ||
| BI | BC | BC | BI | BC | |||
| BE | BE | BL | BE | ||||
| BG | BG | BG | |||||
| BI | BI | ||||||
| BL | BL |
All Employee/Reason Code Matrix, Part 2
| EXPA | FAS | FED | FOP (POAM) | FOPK (APSA) | GRAS | NURS | OTEE |
| BH | BH | BH | BH | BH | BH | BH | BH |
| BB | BB | BB | BB | BB | BB | BB | BB |
| B2 | B2 | B2 | B2 | B2 | B2 | B2 | B2 |
| BC | B3 | B3 | BD | BC | B3 | ||
| BI | B6 | B6 | BG | BD | B7 | ||
| BL | B7 | B7 | BI | BG | BC | ||
| BA | BA | BI | BE | ||||
| BC | BC | BI | |||||
| BE | BE | BL | |||||
| BJ | BJ | ||||||
| BG | BG | ||||||
| BI | BI | ||||||
| BJ | BJ | ||||||
| BK | BK | ||||||
| BL | BL | ||||||
| BM | BM | ||||||
| BN | BN |
Explanation Notes for Reason Codes
- The system will provide a “hard stop” warning and explanation of which section needs a comment.
- If the reason code BH (Salary/Wage Increase-Other) or BI (Interim Duties Increase) is used, you must include a comment in the Other Comment for Salary Change section.
- If reason code B7 is used, a comment is required if the new rate is 5% greater than original rate.
- Reason codes BA (Add Salary Admin Increment), B3 (Equity adjustment), BC (Special Increase), BG (Education), BH (Salary, Wage Increase-Other), BJ (Change/Remove Salary Admin Inc) always require comments.
- A comment is required in “Salary Reduction” section anytime there is a decrease in salary, BB (Salary/Wage Decrease).
Attachments Required for Reason Codes
- The system will provide a “hard stop” warning if an attachment is required.
- If reason code B3 (Equity Adjustment), B7 (Merit), BC (Special Increase), BH (Salary/Wage Increase-Other), or BI (Interim Duties Increase) is used for Support Staff, an attachment will be required.
