HCM Analytics

Headcount

  Quick Tip: Watch this short tutorial to see the HCM Dashboard in action.   

Overview

---

The Headcount Card displays the total number of active and inactive benefit-eligible employees as of the fiscal year start date ( July 1) . It provides a snapshot of staffing levels at the beginning of each fiscal year, grouped into four categories: 

1. Total Headcount
2. Total Support Staff Headcount
3. Total Faculty/Academic Staff Headcount
4. Total Executive Management Headcount

 

Key Metrics & Definitions

---

Headcount  = # of active & inactive benefit eligible employees at the fiscal year start (7/1)

• Active = Employees currently working or on paid leave
• Inactive = Employees on leave without pay

 

Security & Access

---

The Headcount Card is available to users with the following roles: 

• Report Administrator
• Report Administrator Sensitive

Org-based security applies; users will only see data for organizations they are permissioned to access.

 

Drilldown Page

---

Select any data point within the card to open the drilldown page for that fiscal year. To view a different fiscal year, adjust the Fiscal Year filter at the top of the page. 

> Filters

The following filters can be applied on the drilldown page. Click 'Go' to apply your selections. 

Visible by Default	Available through 'Adapt Filters'
Fiscal Year*  College/MAU Organizational Unit Employee Group Employee Type FAS Category *Required filter	Employee Subgroup Job Personnel Subarea  Work Contract

 

> Default Views 

• • Chart View: Displays headcount by Personnel Subarea in a column chart.

• • Table View: Displays the following fields by default: 
    • Employee Name
    • Personnel Subarea 
    • Employee Group
    • Employee Subgroup
    • Organizational Unit
    • Job 
    • Work Contract

 

> Customizing Your View

You can personalize the chart and table to better align with your analysis needs. Click the gear icon to add, remove, or reorder dimensions. For a brief walkthrough, see the Customizing & Saving Views video.

Available dimensions include:

College/MAU Employee Group Employee Subgroup Employee Type

FAS Category Fiscal Year  Job Organizational Unit

Personnel Subarea Seniority Seniority Group Work Contract

Interpreting the Data

---

Please review the  Interpreting the Data   section on the main dashboard help page. It highlights key considerations—such as effective dates and organizational changes—that may influence results.