Report Prompts (HRP1197)

When running the Tenure Faculty Eligible for Sabbatical Leave report, users will be presented prompts based on their security access to identify parameters and sets of data to be included in the report results. If a person has access to both organizations or Major Administrative Units (MAU) and departments/sub-orgs, they will see a prompt for organizations to select and a cascading prompt with departments and/or sub-orgs within those organizations to select. If a person only has access to departments/sub-orgs, they will see a prompt with just those departments/sub-orgs to select from.

 

Prompt #1:  Select Organization(s)/Departments to Include (required)

Select to view either Organization (MAU) or Department/Sub-Org codes to be displayed for selection in the next prompt.  This prompt is required and defaults to Organization.  Users who have access to both Org level and department level data can choose which level of organization code prompts to views and select from in the next prompt. 

                                                HRP1197 Org or Departments prompt              

Prompt #2a:  Select Organizations(s)

Select which Organization (MAU) codes to display in the report. Options presented in this selection box will depend on the user's access. To select multiple organizations, hold down the Control Key while you make your selections. If no Organization or Department selection are indicated, the report will display data for all units the user has access to.  

                                          HRP1197 Org selection prompt              

Prompt #2b: Select Department(s)/Sub-Org(s)

To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on the Reprompt button, the department/sub-orgs reporting to the organization will be displayed in which the user has access to. To select multiple departments/sub-orgs, hold down the Control key while making your selections.

                                           HRP1197 Dept selection prompt

 

Prompt #3: Select Person by Personnel Number or Person ID

Enter the Personnel Number, Person ID, Last Name or First Name in the Keywords Search field to search for a specific employee.  For a more inclusive search, click on the Options link and select the ‘Contains any of these keywords’ radio button.   Select the Search button. 

Note:  For a more inclusive search, click on the Options link and select ‘Contains any of these keywords’ radio butoon.  The default option is ‘starts with these keywords’. 

All matching results will be returned in the Results column.  Select the employee in the Results column and click on the Insert button to transfer the selection to the Choice field.                                                                  

                     HRP1197 Person prompt 

 

Select Finish to run the report.