Data Definitions (HRP1139)

1) Organization Code: The primary college or MAU in which the employee is assigned.

2) Organization Name: The primary college or MAU name in which the employee is assigned

3) Department Code: The primary department in which the employee is assigned.

4) Department Name: The primary department name in which the employee is assigned.

5) Person ID: An HR/Payroll system generated number linking a person to all of their assignments

6) Personnel Number: An HR/Payroll system generated number linking a person to an assignment. A person with concurrent employment will have multiple PERNRs but only one PERSID.

7) Start Date: Date assignment is to start.

8) End Date: Date assignment is to end.

9) Primary Assignment End Date:

10) Last Name: The last name of the employee as indicated in EBS.

11) First Name: The first name of the employee as indicated in EBS.

12) Middle Name: The middle name of the employee as indicated in EBS.

13) Current Status: The employment status identifies whether the employee is an active or inactive employee or withdrawn from employment at the university.

14) Personnel Subarea Code: A further breakdown of the Personnel Area. The principal organization aspects of HR are controlled at this level, including working schedules, pay scales, public holiday calendar, and wage types.

15) Employee Group Name: Union, Non-Union. The employee group allows you to divide your employees into groups and allows you to define their relationship to the enterprise. It classifies employees into general groups for processing of Payroll, Time and Benefits.

16) Employee Subgroup Code: A further breakdown of Employee Group. All control features of the Personnel Structure are defined at the Employee Subgroup level including specific payroll calculations for hourly or salaried employees, work schedules, and benefit groupings.

17) Job Title: The employee’s classification in which they were assigned

18) Action Start Date: The effective date of the action on the employee record.

19) Action Type Code: The type of action entered on the employee record in the HR/Payroll system.

20) Action Reason Code: The reason why the action was entered on the employee record in the HR/Payroll system.

21) Action Reason Name: The name of the reason why the action was entered on the employee record