Report Prompts (HRP1116)
When running the Leave Of Absence Report, users will be presented with prompts to identify parameters and sets of data to be included in the report results. Two types of searches can be performed:
- Summary Search: Returns a summary page of all employees that meet the organizational and enterprise structure selections in the prompts.
OR
- Employee-Specific Search: Returns a detail page outlining the full leave of absence history of specific employee(s) selected in the report prompts.
Summary Search
Prompt #1: As of Date (required)
Select the key date for leave of absence information. Data will pull as of the date selected and defaults to today’s date. A previous date or future date may also be selected.
Prompt #2: Select Organization(s)/Departments to Include (required)
Select to view either Organizations (MAU) codes or Department/Sub-Org codes to be displayed for selection in the next prompt. This prompt is required, the default selection is Organization. Users that have access to both MAU level and department level data can specify the report return MAU, Department or Sub-Org data in the next prompt.
Prompt #3a: Select Organizations(s)
Select which Organization (MAU) codes to display in the report. Options presented in this selection box will depend on the user's access. To select multiple Organizations, hold down the Control key while you make your selections. If no Organization or Department selection are indicated, the report will display all data for all units the user has access to.
Prompt #3b: Select Department(s)/Sub-Org(s)
To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on Reprompt. To select multiple departments/sub-orgs, hold down the Control key while making your selections.
Prompt #4: Select Personnel Area (optional)
By default, there will be no option selected. To make a selection, click on the appropriate button.
Prompt #5: Select Personnel Subarea (optional)
If desired, check one or more of the Personnel Subarea boxes. The options that appear are dependent upon the Personnel Area selected in Prompt #3.
Prompt #6: Select Employee Group (optional)
By default, there will be no option selected. To make a selection, click on the appropriate button.
Prompt #7: Select Employee SubGroup (optional)
If desired, check one or more Employee Subgroups. The options that appear are dependent upon the employee groups selected in Prompt #5.
Prompt #8 Select Employees to View (required)
Select to only view employees with leave on their EBS record, or all employees regardless of history. By default, only “Employees with Leave” on their record will be selected. To make a different selection, click on the appropriate radio button.
You may now click Finish to view your report.
Employee-Specific Search
Prompt #1: As of Date
Select the key date for leave of absence information. Data will pull as of the date selected and defaults to today’s date. A previous date or future date may also be selected.
Prompt #2: Search and Select Employee Name(s)
Enter the last name or first name in the Search field to search for a specific employee. For a more inclusive search, click on the Options link and select the 'Contains any of these keywords' button. Then, click on the Search button.
All matching results will be returned in the Results column. To select the employee, click on the name of the employee in the Results column and click on the insert button to transfer to employee to the Choice field. If multiple employees are entered into the Choice column, the report will return a single Detail Page outlining the full employment history for each employee.
