Data Definitions (HRP1114)

Data elements used in the Faculty, Academic and Support Staff Terminations or Changed Organizations report are defined on this page.

  • Personnel Number (PERNR): An HR/Payroll system generated number linking a person to an assignment. A person with concurrent employment will have multiple PERNRs but only one PERSID.
  • Person Name: The employee’s name as indicated in the HR/Payroll system.
  • Action Type Code - Name: The type of action entered on the employee record in the HR/Payroll system.
  • Action Reason Code - Name: The reason why the action was entered on the employee record in the HR/Payroll system.
  • Action Start Date: The effective date of the action on the employee record.
  • Organization Code - Name: The primary college or MAU in which the employee is assigned.
  • Department Code - Name: The primary department in which the employee is assigned.
  • Sub Org Code - Name: The sub-org in which the employee is assigned (if applicable).
  • Job Title: The employee's primary job title or classification in which the employee is assigned.
  • Employment Status Name: The employment status identifies whether the employee is an active or inactive employee or withdrawn from employment at the university.
  • Personnel Subarea Code - Name: A further breakdown of the Personnel Area. The principal organization aspects of HR are controlled at this level, including work schedules, pay scales, public holiday calendar, and wage types.
  • Employee Group Code - Name: Union, Non-Union, Non-Employee/No Pay. The employee group allows you to divide your employees into groups and allows you to define their relationship to the enterprise. It classifies employees into general groups for processing of Payroll, Time and Benefits.
  • Employee Subgroup Code - Name: A further breakdown of Employee Group. All control features of the Personnel Structure are defined at the Employee Subgroup level including specific payroll calculations for hourly or salaried employees, work schedules, and benefit groupings.
  • Contract Name: The work contract: Fixed Term, Tenure/Contin, Contract, Roll/Fixed Cntr (if applicable).
  • Off Campus Location: The employee’s off-campus work location (if applicable).
  • Employment Percent: The percent of employment that the employee is working.
  • Employee Primary Assignment Start Date New: Start date of employee’s new primary assignment.
  • MSU Net ID: The employee’s MSU Net ID as indicated in EBS.
  • Email Address: The employee's MSU email address (@msu.edu).
  • Supervisor Name: Name of supervisor as indicated in EBS.
  • Supervisor Email: The supervisor’s MSU Email address (@msu.edu)