Report Prompts (HRP1069)

When running the Counts of Employees by MAU and/or Department report, users will be presented prompts based on their security access to identify parameters and sets of data to be included in the report results. If a person has access to both organizations or Major Administrative Units (MAU) and departments/sub-orgs, they will see a prompt for organizations to select and a cascading prompt with departments and/or sub-orgs within those organizations to select. If a person only has access to departments/sub-orgs, they will see a prompt with just those departments/sub-orgs to select from.

Prompt #1: Select Organization(s)/Departments to Include (required)

Select to view either Organization (MAU) or Department/Sub-Org codes to be displayed for selection in the next prompt. This prompt is required and defaults to Organization.  Users who have access to both Org level and department level data can choose which level of organization code prompts to view and select from in the next prompt. 
screenshot of select organization or department prompt

Prompt #2a: Select Organizations(s)

Select which Organization (MAU) codes to display in the report. Options presented in this selection box will depend on the user's access. To select multiple organizations, hold down the Control Key while you make your selections. If no Organization or Department selection are indicated, the report will display data for all units the user has access to.

screenshot of select organization prompt

Prompt #2b: Select Department(s)/Sub-Org(s)

To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on the Reprompt button, the department/sub-orgs reporting to the organization will be displayed in which the user has access to. To select multiple departments/sub-orgs, hold down the Control key while making your selections.

screenshot of select organizations prompt

Prompt #3: Select the 'As of Date' (required)

Select the “as of” date to include active and inactive employees in the search.  Data will pull as of the date selected and defaults to today’s date.  This prompt is required.  A previous date or future date can be selected.

                              screenshot of select As of Date prompt

Select Finish to run the report.