Data Definitions (HRP1041)

The data columns used in the List of End Users with HR Unit Reporting Administrator (or HR Unit Reporting Administrator Sensitive) role report are defined on this page.

  1. Organization Code & Name: The primary college or MAU in which the employee is assigned.
  2. Department Code & Name: The primary department in which the employee is assigned.
  3. Personnel Number: An HR/Payroll system generated number linking a person to an assignment. A person with concurrent employment will have multiple PERNRs but only one PERSID.
  4. Professional Name: The employee’s professional name as indicated in the HR/Payroll system.
  5. NETID:  MSU assigned ID to be used for login access to MSU applications.  
  6. Job Title: The employee's primary job title or classification in which the employee is assigned.
  7. Personnel Subarea Code & Name: A further breakdown of the Personnel Area. The principal organization aspects of HR are controlled at this level, including work schedules, pay scales, public holiday calendar, and wage types.
  8. Employee Group Code & Name: Union, Non-Union, Non-Employee/No Pay. The employee group allows you to divide your employees into groups and allows you to define their relationship to the enterprise. It classifies employees into general groups for processing of Payroll, Time, and Benefits.
  9. Employee Subgroup Code & Name: A further breakdown of Employee Group. All control features of the Personnel Structure are defined at the Employee Subgroup level including specific payroll calculations for hourly or salaried employees, work schedules, and benefit groupings.
  10. Supervisor:  Name of supervisor as indicated in in the HR/Payroll system.  
  11. Security Access Org Code & Name:  The organization code and name the person is assigned for access.  
  12. Role Name: The name of the access role the person is assigned.  Will either be HR Unit Reporting Administrator or HR Unit Reporting Administrator Sensitive.  
  13. Role Subject Area: The abbreviation of the role name assigned to the person.  Will either be HRTL for HR Unit Reporting Administrator or HRTLS for HR Unit Reporting Administrator Sensitive