Report Prompts (HRP1015)

When running the Hires and Transfer into a College or Department report, users will be presented prompts based on their security access to identify parameters and sets of data to be included in the report results. If a person has access to both organizations or Major Administrative Units (MAU) and departments/sub-orgs, they will see a prompt for organizations to select and a cascading prompt with departments and/or sub-orgs within those organizations to select. If a person only has access to departments/sub-orgs, they will see a prompt with just those departments/sub-orgs to select from.

Prompt #1: Select the Date Range of Actions to be selected

Select the Actions Date Range for the search.  Data will pull as of the dates selected and defaults to today’s date.  Future actions can be included.  This prompt is required.  

                                                                 screenshot of select Date Range of Actions Prompt

Prompt #2: Select Employment Status

Select the Employee Status(es) to include.  By default, all active, inactive, and withdrawn employees as of the date range entered in Prompt #1 will be returned in the summary search.  If desired, add or remove specific employee status selections.

                                                                  StatusPrompt

Prompt #3: Select Organization(s)/Departments to Include (required)

Select to view either Organizations (MAU) codes or Department/Sub-Org codes to be displayed for selection in the next prompt. This prompt is required, the default selection is Organization. Users that have access to both Org level and department level data can choose which level of organization code prompts to view and select from in the next prompt.
screenshot of select organization or department prompt Prompt #4a: Select Organizations(s)

Select which Organization (MAU) codes to display in the report. Options presented in this selection box will depend on the user's access. To select multiple Organizations, hold down the Control key while you make your selections. If no Organization or Department selection are indicated, the report will display all data for all units the user has access to.

screenshot of select organization prompt

Prompt #4b: Select Department(s)/Sub-Org(s)

To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on the Reprompt button, the department/sub-orgs reporting to the organization will be displayed in which the user has access to. To select multiple departments/sub-orgs, hold down the Control key while making your selections.

screenshot of select departments prompt

Select Finish to run the report.