Report PromptS - HRP069

When running the Student Employee and Graduate Assistant Listing Extract report, users will be presented with prompts to identify parameters and sets of data to be included in the report results.                                

Multiple types of searches can be performed:

  • Organization Search: Returns a summary page of all employees who meet the Organizational selections in the prompts.
  • Employee Search: Returns a summary page of specific employees selected in the report prompts.

 

Prompt #1: Select the 'As of Date' (required)

Select the 'As of Date' for employment and salary information. Data will pull as of the date selected and defaults to today’s date. A previous date or future date may also be selected. This prompt is required.

                                     image of Date prompt             
            

Prompt #2: Select One or More Employee Subgroups

Select the specific employee subgroups to include in the report.  This prompt is not required.  If no selection is made, default is all.

                           image of Employee Subgroup prompt

 

Prompt #3: Search and Select One or More Organizations

Enter the Organization Name or Organization code in the Search field to search for.   This prompt is not required.

For a more inclusive search, click on the Options link and select the 'Contains any of these keywords' radio button.      (Note:  The Options default is ‘Starts with any of these keywords’). Then, click on the Search button.

All matching results will be returned in the Results column. To select the organization, click on the organization in the Results column and click on the Insert button to transfer the selection to the Choice field.  To select more than one organization, hold down the “Ctrl” button on your keyboard until you’ve chosen all the organizations you want in the report.

                       image of Org prompt

 

Prompt #4: Search and Select One or More Person Names

Enter the Person ID, Last Name or First Name in the Search field to search for a specific employee.  This prompt is not required.

For a more inclusive search, click on the Options link and select the 'Contains any of these keywords' radio button.      (Note:  The default is ‘Starts with any of these keywords’, if using Person ID with the default option, leading zeros will need to be used.  Leading zeros are not needed if use either of the “contains” options).  Then, click on the Search button.

All matching results will be returned in the Results column. To select the employee, click on the employee in the Results column and click on the Insert button to transfer the selection to the Choice field.

                     image of Person prompt

 

Select Finish to run the report.