INTRODUCING I-9 ANYWHERE FOR ELECTRONIC I-9S
In an effort to continue improving our processes and assisting you with your department’s hiring efforts, MSU Human Resources is pleased to announce the roll out of I-9 Anywhere for Remote Hires. I-9 Anywhere allows for the completion of an electronic I-9 form for employees located off campus, and anywhere within the United States.
All new hires must complete an Employment Eligibility Verification Form I-9; however, completing the paper form for remote hires and doing so within the appropriate deadlines presents challenges. I-9 Anywhere allows employers to complete the Form I-9 electronically for remote hires through our Equifax I-9 Management System.
If you have a remote hire who needs to utilize this process, please contact MSU HR at HR.I9Admin@hr.msu.edu.
Once a representative has been identified by the employee, through the CUPA-HR network, notary or other institution, the employee would provide MSU HR with that information, who will then grant access for that individual. The authorized representative will obtain the receipt code from the employee to complete section 2 of the Form I-9. Once the I-9 has been completed, MSU HR will remove the authorized representative’s access. You can view instructions on this updated process on the HR website.
This update will reduce the number of paper I-9s being used for remote hires currently, as well as ensure the most up-to-date version of the form is being used and all required fields are completed. I-9 Anywhere will also reduce the number of errors and potential fines to the university. It will provide the ability for MSU HR to produce reporting for compliance and audit support, as the case may be.
If you have any questions regarding I-9 Anywhere please contact the HR Solutions Center at 517-353-4434 or HR.I9Admin@hr.msu.edu .