Offer Letter Language and Selection Process:
Interview Redirect Script
Should a candidate ask about visa sponsorship or work authorization
“That’s a great question. Immigration and work authorization matters are reviewed after a candidate has accepted an offer of employment. For today, we’d like to focus on your qualifications and experience related to the position.”
If the candidate asks directly whether MSU sponsors visas
“MSU is open to visa sponsorship. Hiring decisions are based though on candidate qualifications first, with visa viability assessed later in the process if the position is eligible.”
If the unit cannot sponsor: “At this time, the [Unit Name] is unable to provide immigration sponsorship for this position. We require all applicants to be authorized to work in the U.S. without the need for current or future employer sponsorship.”
If the candidate discloses their visa status unprompted
“Thank you for sharing. Hiring decisions are based on candidate qualifications first, with visa viability assessed later in the process if the position is eligible.”
“Thank you for sharing. We’ll make sure HR has the appropriate information if you move forward. For now, let’s continue discussing your experience and how it relates to the role.”
(Do not ask follow-up questions or comment.)
If the candidate asks whether their status will affect hiring decisions
"Our hiring decisions are based solely on skills, experience, and qualifications for the role. We comply with all laws, which means we must verify eligibility to work in the U.S. once a candidate is selected for an offer, but your background isn't a factor in the initial screening."
"We can't discriminate based on immigration status, but we do need to ensure anyone hired can legally work here. If you're authorized to work in the U.S. now or in the future without sponsorship, that's great. If you might need sponsorship later, we can discuss the University’s policy on that at the appropriate time."
"We're focused on finding the best person for the job. Your immigration status doesn't affect your qualifications, but we need to confirm you're authorized to work in the U.S. as required by law.”
If the candidate presses for specifics
“I understand why you’re asking. To ensure there is no discrimination based on status, sponsorship discussions occur only after a candidate has accepted an offer of employment. HR will be the best resource at that point.”
If a Candidate Raises the Topic During an Interview
Hiring managers should:
- Refrain from discussing immigration status or sponsorship details.
- Explain that such matters are addressed after a candidate accepts an offer of employment.
- Redirect the conversation to the candidate’s qualifications and experience.
Key Reminders for Interviewers
- Do not ask follow-up questions about immigration status
- Do not speculate about sponsorship likelihood
- Do not reference financial or departmental willingness to sponsor
- Keep responses brief and neutral
- Redirect to job-related qualifications
When to Pause or Seek Guidance
If you are unsure how to respond:
- Politely redirect as above
- Avoid further discussion
Additional Resources for Offer Letter Language and Selection Process
Questions
Please contact MSU Human Resources at SolutionsCenter@hr.msu.edu or 517-353-4434 with questions.
