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Review Process for Appointments Granting Tenure

Hiring recommendations which involve the award of tenure are reviewed successively by the dean, the provost, and the president, who makes the final recommendation to the Board of Trustees (BOT) for action. Please review the Hiring Faculty with Tenure: Steps for Obtaining Provost Pre-Approval and Board of Trustees Final Approval resource guide created by the Office for Faculty ad Academic Staff Affairs.  

In order for a tenure hire action to be included on a Board of Trustees meeting agenda for final review and approval, MSU Human Resources must receive the hire action (complete with all required attachments and approvals as specified below) in the HR Inbox by specific dates prior to the applicable BOT meeting. 

Completed Action Due in HR Inbox  BOT Meeting Date Effective Date of Appointment
10/06/2023 10/27/2023 On or after 10/27/2023
11/14/2023 12/15/2023 On or after 12/15/2023
01/12/2024 02/02/2024 On or after 02/02/2024
03/22/2024 04/12/2024 On or after 04/12/2024
06/03/2024 06/28/2024 On or after 06/28/2024
08/07/2024 09/06/2024 On or after 09/06/2024
10/07/2024 10/25/2024 On or after 10/25/2024
11/14/2024 12/13/2024 On or after 12/13/2024


Start Date Reminders

  • Faculty hired with tenure on AY appointments may have start dates between 08/16 – 05/15, after approval by the BOT.
  • Faculty hired with tenure on AN appointments may start on any date during the year, after approval by the BOT.

The completed action must include the following:

  • Offer Letter and Attachments
    • Additional Note: Prior to making an offer of appointment that conveys tenure, the Provost must first review and approve the request (per the Granting Tenure policy). This review is similar to the official tenure review that occurs every spring as part of the university promotion and tenure process. A Dean's request to make an offer with tenure is sent to the Office for Faculty and Academic Staff Affairs via a Microsoft Form. The Vice Provost and Associate Vice President for Faculty and Academic Staff Affairs will facilitate the review.  Please note that these requests are reviewed immediately, but sometimes can take up to two weeks. Once this review occurs, a pre-approval of tenure memo will be generated for signature by the Provost and President (initiated by HR).

      The request from the Dean must include the following documents:
      1. The candidate’s CV
      2. A letter from the dean and/or chair (with endorsement from the dean) explaining why the candidate should be appointed with tenure (this is similar to the letter that is often included as a part of Form D in promotion packets)
      3. Confirmation that the unit and college RPT committee have been consulted (typically, support for the appointment is indicated)
      4. Letters of reference (at least four), which serve as a proxy for external review letters
  • Adjudicated Background Check
  • Completed I-9 or Information regarding completion thereof
  • Pre-approval Memo (signed by the Provost and President)
  • Multiple Appointment Memorandum (if applicable)
  • Conflict of Interest Disclosure (if applicable)

Questions regarding processing of appointment may be directed to the HR Solutions Center.

Questions regarding policies associated with tenure may be addressed to Faculty and Academic Staff Affairs.