Academic Year Appointment Dates/Conversion Factors
Salary Conversion Factors
To convert an Annual Year (AN) salary to an Academic Year (AY) salary: Multiply the AN salary by 9/11.
To convert an AY salary to an AN salary: Multiply the AY salary by 11/9.
The ratio 9/11 is used rather than 9/12 because faculty members on an academic year appointment work nine months during the academic year and do not earn vacation. Faculty members on an annual year appointment work eleven months with one month (22 days) vacation. Thus, eleven months of work is used in the comparison.
Duty Period vs. Pay Dates
Effective August 16, 2010, the pay period for AY appointments will reflect the duty period, August 16 - May 15. The pay period dates are listed below.
|
Semester
Fall Spring |
Duty Period and Pay Period Jan 1 - May 15 |
Appointment
AY appointments normally begin on August 16. Based on individual circumstances, an AY appointment may begin on any date during the AY duty period, August 16 - May 15.
Fixed term AY appointments must end on August 15.
A faculty/academic staff member appointed on an AY basis effective January 1 will receive salary for 4.5 months (January 1 through May 15) for spring semester.
Load and Salary
AY summer semester dates are established annually. Reference the Summer Semester Appointment Procedures memorandum sent annually to Deans, Directors and Chairpersons.
Change of Status
Changes from AY to AN or from AN to AY are normally effective August 16, but may occur on any date during the AY duty period, August 16 - May 15. In the case of an administrative assignment, an exception to the begin date may be made by the Provost based on rationale for the change.
Changes in salary distribution, percent employment, etc. of AY faculty/academic staff reflect the actual period of the change during the duty period, August 16 - May 15.
Leave of Absence
Pay Dates of Leave
1. Sabbatical Leave:
|
One Semester with full pay Two Semesters with half pay Fall and Spring: |
Duty and Pay Period Duty and Pay Period(s) Aug 16 - May 15 |
2. Leave with no pay for AY:
|
Leave Period Spring Semester: Full Year beginning Fall: Full Year beginning Spring: |
Pay Dates of Leave Jan 1 - May 15 Aug 16 - May 15 Jan 1 - May 15 and Aug 16 - Dec 31 |
3. Short-Term Disability Leave
Leave dates reflect the actual dates that the faculty/academic staff member is on leave during the duty period, August 16 - May 15.
Termination
For AY employees, use the following dates:
|
Terminating after:
Spring semester |
Last Day on Payroll:
May 15 |
Last Day Worked:
Last day of term up to May 15 |
If an AY faculty member terminates mid-semester, the last day on payroll is the last day worked.
