Report Prompts (HRP1190)

When running the Budget and Staff Report, users will be presented prompts based on their security access to identify parameters and sets of data to be included in the report results. If a person has access to both organizations or Major Administrative Units (MAU) and departments/sub-orgs, they will see a prompt for organizations to select and a cascading prompt with departments and/or sub-orgs within those organizations to select. If a person only has access to departments/sub-orgs, they will see a prompt with just those departments/sub-orgs to select from.

 

Prompt #1: Select the 'As of Date'  (required)

Select the employment status “As of” date for the search.  Data will pull as of the date selected and defaults to today’s date.  A previous or future date may also be selected.  This prompt is required.  

                                                              HRP1190 Date Prompt

Prompt #2: Select Organization(s)/Departments to Include (required)

Select to view either Organizations (MAU) codes or Department/Sub-Org codes to be displayed for selection in the next prompt. This prompt is required, the default selection is Organization. Users who have access to both MAU level and department level data can choose which level of organization code prompts to view and select from in the next prompt.   Click the Reprompt button to switch between Organizations and Departments/Sub-orgs.screenshot of select organization or department prompt

Prompt #3a: Select Organizations(s)

Select which Organization (MAU) codes to display in the report. Options presented in this selection box will depend on the user's access. To select multiple Organizations, hold down the Control key while you make your selections. If no Organization or Department selection are indicated, the report will display data for all units the user has access to.

screenshot of select organization prompt

Prompt #3b: Select Department(s)/Sub-Org(s)

To select specific department(s)/sub-org(s) reporting to the MAU, highlight the Organization (MAU) and click on the Reprompt button, the department/sub-orgs reporting to the organization will be displayed in which the user has access to. To select multiple departments/sub-orgs, hold down the Control key while making your selections.

screenshot of select departments prompt

 

Prompt #4:  Select Employee Status

Select the employee status(es) to include in the search.  The employee status is based on the ‘As of’ date selected in prompt #1.  This prompt is not required.  If none are selected, the default is all.    

                                      HRP1190 Employee Status prompt

 

Prompt #5:  Select Employee Type

Choose the specific employee type (Personnel subarea) to include in the search.  This prompt is not required.  If none are selected, the default is all.

                                      HRP1190 Employee Type prompt

 

Select Finish to run the report.