Academic Hiring Manual
2.5 - Final Appointment6/6/19
All = include for all appointments
Fixed = include only for fixed-term appointments
Cont = include only for tenure/continuing appointments
Appl = include only if the form is applicable
Spec = include only for Specialist appointments
Cntr = include only if employee is on contract
Chairperson or designee completes the following materials. They are forwarded sequentially to the Dean and Human Resources.
All | Appointment form |
Cont | Prior Approval Letter (Initial appointment as Associate Professor with Tenure or Senior Specialist with Continuing, or Associate Professor Probationary End from two to five years) |
Fixed | Fixed-Term Faculty/Academic Staff Appointment/Reappointment Memorandum form |
All | Academic Position Request form |
All | Search Committee Report |
Cont | Letter of Offer and Letter of Acceptance |
All | Final Results of a criminal background check and/or degree verification |
Appl | Multiple Appointment Memorandum form |
Appl | Conflict of Interest in Employment, Faculty/Academic Staff form |
Spec All | Specialist Position Description form |
Spec Cont | Unit Evaluation Procedures for Specialists |
Cntr | Copy of Contract (Fixed Term Faculty/Academic Staff Appointment/Reappointment Memorandum is not needed if employee is on contract) |
All | Form I-9, Employment Eligibility Verification form |
B. The offer letter attachments contain pertinent information for newly hired faculty and academic staff. Since this information is important to all newly hired faculty and academic staff, we require the offer letter attachments for all newly hired faculty and academic staff be completed and included with the hiring offer/fixed-term memo and the hiring form. This includes the following:
‘Newly hired’ includes rehires with a break in service six months or more and transfers from another employee group to one or any of above-mentioned groups. (i.e. support staff to faculty, temp/on-call to faculty, graduate assistant to faculty, student to faculty, no-pay to paid positions). This means any hire, rehire with a break of service six months or more or transfer issued on November 12, 2015, or later will require the most updated offer letter attachments which can be found at the following links:
Note: Reappointment actions will not require completion or inclusion of new offer letter attachments.
C. The Provost approves all actions for which she/he has been delegated authority, and forwards the remaining forms to the President for approval or for submission to the Board of Trustees for approval. See also "Final Approval of Academic Actions
D. Upon request, the Director/Senior Advisor for Office of Inclusion and Intercultural Initiatives (or designee) evaluates the selection of the new hire and the terms of appointment, and will prepare on an annual or biennial basis, a college level hiring report for the Provost, with a copy to the Dean. A copy of a unit's hiring report is available, upon request, for review by campus community members.
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