Support Staff Policy & Procedure for Personal Leave

Support Staff Policies & Procedures

Support Staff Policy & Procedure for Personal Leave

(Revised 11/2016)

Policy

Applies to: Regular University support staff working half-time or more

The University grants eligible employees paid time off in order to attend to personal matters.

Employees on the payroll as of July 1 will be credited with 24 hours of personal leave for use during the fiscal year from July 1 through June 30 (VARIES: For POAM, see contract). Employees who are hired, rehired, or change to regular status of half-time or more during the fiscal year will be credited with personal leave as follows:

Full time staff are given 24 hours of paid time to attend to personal matters which does not carry over to the next year. Personal leave may be reported in full hour or tenth of an hour (6 minute) increments.

If Hired or Changed to Regular Status	Full Time Employee Receives	¾ Time Employee Receives	½ Time Employee Receives
July 1 - Dec 31	24 Hours	18 Hours	12 Hours
Jan 1 - March 31	12 Hours	9 Hours	6 Hours
April 1 - May 31	6 Hours	4.5 Hours	3 Hours
June 1 - June 30	0	0	0

Amount of payment:

A maximum of eight hours pay may be made for each day of absence.
Each hour paid to an employee shall be paid at the base rate of pay and shall not include shift premium or other premium payment.

Coordination with other types of pay or benefits:

The employee may use all personal leave days before commencing a leave of absence without pay.
Personal leave days may be used to supplement Workers' Compensation up to a maximum of eight hours total pay for each day of absence.
Personal leave days may not be used to provide payment for absence due to disciplinary suspension.
Use of personal leave days may qualify under FMLA (see Policy and Procedure for Family Medical Leave Act ).

Full-time/part-time status considerations: Part-time employees will be paid only for the hours scheduled to work but not worked because of the approved absence.

Other provisions:

Personal leave credits may not be carried forward to the next fiscal year. However, if an employee requests use of personal leave before June 1 but the request cannot be approved due to operational needs, that employee's personal leave totals may remain in his/her account until they can be used by mutual agreement with the supervisor within that program year.
No payment for unused personal leave credits will be made when the employee terminates, except for those retiring as an official retiree under the Retiring from the University Policy.

Procedure

Employee: Notify supervisor of personal leave time he/she will be absent. It is at the discretion of the department administrator on how he/she wishes to authorize his/her employees.

Supervisor: Approve and record absence in EBS Portal or through unit-level reporting procedures.

Refer questions to: MSU Human Resources (telephone 517-353-4434 or 800-353-4434, or email at SolutionsCenter@hr.msu.edu).

Revision History -

11/2/2016 - clarified the language for unused personal time that can be paid out at the time of retirement, and updated contact information.

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