Support Staff Policies & Procedures

Support Staff Policy & Procedure for Military Duty Pay (Short Term)

Policy

Applies to: Regular University support staff working half-time or more

The University recognizes the value of the military reserve and makes provision for eligible employees to attend short-term military duty without loss of pay.

The University will pay the difference between the employee's military pay and base pay, if the employee's military pay is less, for up to fifteen calendar days when ordered to active duty for training, and for up to ten additional calendar days per fiscal year when ordered to active duty for the purpose of handling civil disorders.

Usage requirements and approval:

  1. The employee must notify his/her supervisor of the call to military duty as soon as the information is known.
  2. The employee must provide proof of the call to military duty and proof of military duty.

Amount of pay: For each full workday of absence, the employee will receive the difference in pay between:

  1. regular military pay less any amounts specifically received for meals, housing, or travel, and
  2. eight hours regular pay at the base rate of pay excluding shift premium or other premium payment.

Coordination with other types of pay or benefits: An employee may use accrued vacation time in addition to receiving military duty pay. (The employee will continue to accrue vacation and sick time at his/her normal rate. The longevity date will not be affected.)

Full-time/part-time status considerations: Part-time employees will be paid the difference in pay between the total military duty pay received and the employee's base pay for the total hours scheduled to work but not worked because of the military duty, if the military duty pay is less.

NOTE: See Policy and Procedure for leave of absence without pay..

Procedure

Reporting: 
Employee: Notifies his/her supervisor of call to military duty, gives approximate time, place, etc., of duty, and provides proof of call and military duty pay.

Department:

  1. Reports time taken on EBS Portal or through unit level absence reporting procedures.
  2. For salaried employee(s), submits proof of military duty pay to MSU Human Resources.
  3. For hourly employee(s), submits proof of military duty pay and time report to Payroll Office. (The amount of military duty pay should be shown separately on time report and deducted from the gross amount.)

Payment: 
MSU Human Resources: For salaried employee(s), notifies Payroll Office of amount to be deducted from paycheck.

Payroll Office: Adjusts paycheck based upon amount of military duty pay reported.

Refer questions to: MSU Human Resources (telephone 517-353-4434, email).

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