Support Staff Policies & Procedures
Support Staff Policy & Procedure for Leave of Absence with Pay
Policy
Applies to: University support staff
- The University grants eligible employees leave of absence with pay in accordance with provisions as stated here and in individual policy statements and Collective Bargaining Agreements.
- The types of leave of absence with pay are:
- bereavement days,
- holidays,
- jury duty,
- military duty (short-term),
- personal leave days,
- sickness and disability (including extended disability leave), and
- vacations.
Procedure
Initiating leave with pay:
Employee:
- Requests a leave of absence from immediate supervisor
- Provides documentation as required by University policies and individual policy statement.
- Pays benefit premiums to MSU Human Resources as appropriate
Department:
- Submits a Support Staff Request for Leave of Absence and sends form to MSU Human Resources stating whether position is to be held for the employee's return (NOTE: For certain leaves, positions must be held)
- Reports leave in the EBS portal or through unity level absence
MSU Human Resources:
- Upon receipt of the Support Staff Request for Leave of Absence and Return form, MSU Human Resources approves or disapproves the Leave of Absence
- Completes leave of absence in SAP and notifies employee of leave approval and conditions for return to University employment
- Bills employee for optional benefit premiums
Conditions of leave with pay:
- While on leave of absence with pay, the employee retains all previously earned benefits, and will continue to accrue vacation and sickness and disability leave credits.
- While on leave of absence with pay, the employee retains return rights to his/her position.
- Compensation will be at the employee's base rate of pay.
- University benefit contributions for health, dental, retirement, Long-Term Disability and Basic Life (for 180 days) plans will continue during leave of absence with pay. Other optional benefits may be continued with employee contributions.
NOTE: See Policy and Procedures for: bereavement days, holiday pay, jury duty pay, military duty pay (short-term), personal leave, sick leave, Long-Term Disability, Workers' Compensation, Extended Disability Leave (EDL), vacation pay and FMLA.
Refer questions to: MSU Human Resources (telephone 517-353-4434, e-mail)
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