Support Staff Policies & Procedures
Support Staff Attendance Policy & Procedure
Policy
Applies to: University support staff
Employees are expected to maintain a good attendance record.
Reporting an absence:
- When absent from work, the employee must make a reasonable effort to immediately notify the supervisor of the reason for such absence prior to the beginning of the shift.
- If the absence is to continue beyond the first day, the employee must notify the supervisor on a daily basis unless otherwise arranged.
- Absence for 3 consecutive working days without notifying the supervisor is considered a voluntary termination.
Payment for absence:
- All absences must be charged to appropriate credits including funeral, holiday, jury duty, military duty, personal leave, sick leave, vacation, family medical leave, etc.
- Absences due to inclement weather or transportation problems will require the use of either personal leave or vacation credits (see Policy and Procedure for emergency situations).
- When no accrued time is available:
- Excused absences may be granted by the immediate supervisor but shall not exceed 10 consecutive days unless approved as a leave of absence. Normally, excused absences will not exceed 10 working days in each fiscal year.
- The loss of wages will be reflected in the paycheck.
Procedure
Reporting of absence:
Employee: Must make a reasonable effort to contact supervisor prior to beginning of shift/work day.
Approval of absence:
Supervisor/Employee: Prior approval is required for vacation or personal leave. (Personal leave may be used, without prior approval, in emergency situations.)
Supervisor:
- May approve up to 10 days per fiscal year of time off without pay.
- May approve time off without pay exceeding 10 days with approval of MSU Human Resources-Compensation and Benefits.
Recording of absence:
Department:
- Record absences on the EBS Portal and approve by Payroll Time Due Date for payroll processing.
- When an employee is absent from work for more than 10 working days without pay, MSU Human Resources-Compensation and Benefits should be notified by submitting the Leave of Absence form placing the employee on an unpaid leave of absence.
Payment for absence:
Department: Absences must be charged to appropriate credits including funeral, holiday, jury duty, military duty, personal leave, sick leave, vacation, family medical leave, etc.
Non-payment for absence:
Department:For employees on the hourly payroll with insufficient paid leave credits, report only the hours worked for the pay period.
For employees on salary payroll, report hours of insufficient paid leave credits in the EBS Portal.
(NOTE: For further information regarding attendance, see Policy and Procedure(s) for leave of absence with pay, leave of absence without pay, Family Medical Leave Act (FMLA), and emergency situations.)
Refer questions to: MSU Solutions Center, telephone 517-353-4434, SolutionsCenter@hr.msu.edu.
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