Support Staff

Vacation Leave

Eligibility: Regular employees who work half time or more are entitled to vacation time with pay after the completion of six months of service.

Accrual: The following schedule shows the monthly vacation accruals for full-time employees working a 36- to 40-hour week. The earned accrual is credited at the end of each month.

Service Months	Full-time Accruals*	Annual Accruals*	Special Maximum Accruals*
Completion of 6 months		48 hrs
7 months - 60 months	8 hrs/month	96 hrs	120 hrs
61 months - 120 months	12 hrs/month	144 hrs	180 hrs
>121 months	16 hrs/month	192 hrs	225 hrs

*May vary within collective bargaining units and for certain employee classification levels. Half-time and three-quarter-time employees accrue vacation on a proportional basis.

Employees are expected to use their annual vacation accrual each year. When this is not feasible, employees may make special arrangements with their department administrator to accrue additional time, but the accrual cannot exceed the special maximum accrual amount. Special maximum accrual amounts may vary within collective bargaining units.

There will be no vacation accrual in the following situations:

• During a leave of absence without pay
• While on Workers’ Compensation
• During an extended military leave of absence; however, prior accruals will be credited upon return from leave
• Beyond the special maximum accrual
• While on layoff
• While on disciplinary suspension

Usage:

• Vacation should be taken at a time agreeable to both the employee and the department administrator and must be approved by the department administrator prior to usage.
• Employees will receive their current base rate of pay during vacation.
• Additional pay cannot be received by an employee in lieu of using vacation time.
• University holidays falling within the employee’s vacation will not be charged to the employee’s accrued vacation.
• Employees will receive payment for unused vacation accruals at the time of their termination/ retirement.

For additional information on vacation leave, please look online.