Faculty Handbook

Payroll Procedures

10/28/2028- Payroll Procedures Revisions from Payroll

IV. ACADEMIC HUMAN RESOURCES POLICIES (Cont.)

The following items must be furnished to the Payroll Division of the Office of the Controller before a new faculty/academic staff member can be put on the University payroll.

1. SOCIAL SECURITY NUMBER. All employees must have a valid Social Security number. If one is not available at the time of hire, a photocopy of the social security card and MSU ID must be sent to the payroll office as soon as it is received.

2. EMPLOYEE TAX WITHHOLDING. Employees should designate the correct tax set up for their Federal W-4, MI-W-4. City Tax Withholding in EBS. The employee’s designation authorizes the University to recognize the appropriate calculation for Federal, State of Michigan and local withholding taxes and must be completed in EBS prior to the first pay to ensure taxes are deducted as desired.

New faculty/academic staff members should at the same time complete the appropriate forms in the Human Resources office to participate in such programs as employee-paid life, health care coverage, accidental death and dismemberment, and base and supplemental retirement benefits. All benefit programs are described briefly in the Faculty/Academic Staff Benefit and Retirement Programs section of this handbook. Additional information is available from Human Resources, 1407 S. Harrison Rd., Suite 110.

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