Archivist Handbook

Appendix C: Documentation for RECAP

Documentation is required to support a candidate's application for reappointment, continuous appointment or promotion. In addition to documentation to support each of the criteria, each candidate should supply the following:

  1. An up to date curriculum vitae that includes professional employment history, professional activities, community activities, courses taught, publications, awards, etc., which will be forwarded to the Provost for review with the recommendations.
  2. A brief letter of application concisely summarizing the candidate's strengths and contributions to the UAHC and stating the action being requested.
  3. Copies of any work done at MSU which is listed in the curriculum vitae. The RECAP committee may request copies of any other work listed on the curriculum vitae that it wishes to see.
  4. Names and addresses of persons other than the supervisor(s) who may be contacted to supply letters of reference.
    1. Reappointment - The candidate will submit the names of at least 3 persons other than the primary supervisor who may be contacted to supply letters of reference. These individuals will be asked (by the Director of the University Archives) to evaluate the candidate's performance and/or contributions to the UAHC and/or the archival profession. The candidate is strongly encouraged to provide at least 1 reference from outside the UAHC. A minimum of 3 and no more than 5 letters will accompany the dossier.
    2. Continuous Appointment and/or Promotion - The candidate will submit the names and addresses of at least 5 persons other than the primary supervisor who may be asked to supply letters of reference. The individuals will be asked (by the Director of the University Archives) to evaluate the candidate's performance and/or contributions to the UAHC and/or the archival profession. A minimum of 5 and no more than 7 letters will accompany the dossier.
    3. For candidates applying for either reappointment or continuous appointment, there must be one name from at least three of the four following groups:

i. UAHC -- Internal
ii. MSU Community (University) -- External
iii. Professional Organizations (Archival and/or subject related) --  External
iv. Colleagues at other institutions -- External

The RECAP committee may solicit additional letters from persons whose names were not submitted by the candidate.

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