Academic Hiring Manual
University Approved Academic Titles4/15/2024
Emeritus or acting designations can be used with any title when appropriate.
EEO code identifies a level of administrative responsibility which is used for federal reporting purposes.
10 = executive management level administrative positions,
20 = the next administrative level down, i.e. management
30 = positions which are not considered administrative for reporting purposes.
EEO Code |
Title |
Comment |
|
|
Executive Management |
10 |
President |
|
10 |
Secretary of board |
Secretary of the Board of Trustees |
10 |
Spec Adv to Pres |
Special Advisor to the President |
10 |
Exec vice president |
Executive Vice President |
10 |
Sr asc vice president |
Senior Associate Vice President |
10 |
Asc vice president |
Associate Vice President |
10 |
Ast vice president |
Assistant Vice President |
10 |
Ast to vice pres |
Assistant to the Vice President |
10 |
General counsel |
General Counsel |
10 |
Deputy genl counsel |
Deputy General Counsel |
10 |
Asc genl counsel |
Associate General Counsel |
10 |
Ast genl counsel |
Assistant General Counsel |
10 |
Provost |
|
10 |
Sr advisor to the provost and exec vice president |
Senior Advisor to the Provost and Executive Vice President |
10 |
Sr Asc Provost |
Senior Associate Provost |
10 |
Asc provost |
Associate Provost |
10 |
Ast provost |
Assistant Provost |
10 |
Administrator |
|
10 |
Controller |
|
10 |
Univ Registrar |
University Registrar |
10 |
Univ architect |
University Architect |
10 |
Univ engineer |
University Engineer |
10 |
Exec mgmt director |
Executive Management Director Exclusively for executive management director titles. SAP Job Code: 20001609, when the title is secondary: 2078 |
10 |
Exec mgmt asc dir |
Executive Management Associate Director |
10 |
Exec mgmt manager |
Executive Management Manager |
10 |
Chief Inves Offr |
Chief Investment Officer |
10 |
Sr Inst Eq Coord |
Senior Institutional Equity Coordinator |
10 |
Sec Acad Gov |
Secretary for Academic Governance |
10 |
Title Ix Coord |
Title IX Coordinator |
|
|
Management |
20 |
Dean |
|
20 |
Senior asc dean |
Senior Associate Dean |
20 |
Associate dean |
The Associate Dean provides administrative support to a dean who is the chief executive officer of an academic unit engaged in instruction, research, and outreach/engagement or a major unit engaged in a programmatic aspect of the campus/university mission. The Associate Dean exercises independent judgment, and handles a highly diversified mixture of responsibilities in one or several specialized areas and may represent or assume authority for the unit in the absence of the dean. Associate Deans should have a faculty role, with an appointment in the tenure system or the Health Programs (HP) appointment system. Based on a review of the functions to be performed and the qualifications, skills, and abilities of the individual, an exception on an individual case basis may be requested. Units may have more restrictive requirements.
Associate Deans report to a Senior Associate Dean or the Dean •Typical Responsibilities 1. Administrative affairs, such as planning, evaluating, formulating, and implementing policy for allocation and utilization of resources; responsibility for facilities and space utilization, administering activities for recruiting and hiring faculty and staff; formulating fiscal policies, developing procedures and systems for budget review and expenditure control; advising and working with department or unit heads to establish and implement policies and procedures relating to the unit/campus/university; serving on campus-wide committees. 3. Research and academic affairs, such as conceptualizing and developing long range and strategic plans; developing and evaluating the curriculum, overseeing accreditation and certification requirements; stimulating research; supervising collaborative education or research programs. May teach and/or pursue independent scholarly research. 4. Student affairs, such as coordinating recruitment, admission and retention programs, overseeing student support services, and student life programs. This statement is an adaptation of the "Standard Title: Associate Dean" from the University of Illinois/Urbana-Champaign |
20 |
Assistant dean |
•General Position Statement The Assistant Dean provides administrative support to a dean or associate dean, and may direct the operations of an office or program within the unit. The Assistant Dean may be responsible for a wide range of support services or may focus on a specialized area. The Assistant Dean provides leadership and exercises independent judgment. Assistant Deans should have an appointment as a faculty member or as an academic specialist with a terminal degree that would permit appointment as a faculty member. Based on a review of the functions to be performed and the qualifications, skills, and abilities of the individual, an exception on an individual case basis may be requested. Units may have more restrictive requirements. • Reporting Relationship Assistant Deans report to an Associate Dean or the Dean •Typical Responsibilities 1. Administrative affairs, such as assisting in general administrative planning and resource allocation; providing administrative assistance to the dean; overseeing financial and business services, financial management, budget preparation, control of funds; overseeing personnel, space, and equipment management and operational policies and procedures; developing annual and ad hoc reports, maintaining databases, and providing expertise, analysis, and interpretation of studies and data to develop and establish policy; representing the office on standing or selected ad hoc committees. 2. Academic affairs, such as implementing academic policy; overseeing the curriculum; assisting with accreditation review documentation; coordinating with other units; managing course catalogs, timetables, examination schedules; preparing program proposals; providing leadership for continuing education programs, workshops, seminars. May teach and pursue independent scholarly research. 3. Research activities, such as overseeing contracts and grants review, negotiation and approval; coordinating interdisciplinary research programs; integrating research programs with academic programs. 4. Student affairs, such as monitoring student progress, enforcing academic standards, reviewing petitions, and appeals; providing academic counseling and remedial programs; overseeing placement programs for residencies, fellowships, and internships with affiliated institutions; directing career placement and graduate placement services; acting as advocate for student concerns and needs with the faculty and administration.
This statement is an adaptation of the "Standard Title: Assistant Dean" from the University of Illinois/Urbana-Champaign |
20 |
Senior adv to dean |
Senior Advisor to the Dean |
20 |
Director |
Director - Management Exclusively for separately reporting Directors: These positions are comparable to the title of Dean. Ex. Director of FRIB. SAP Job Code: 20001591, when the title is secondary: 2064 |
20 |
Co-Director |
There is also a Co-Director title in the "other" section below |
20 |
Chairperson |
|
20 |
School Director |
School Director Exclusively for the Director of an academic School such as the School of Human Resources and Labor Relations, the School of Packaging, the School of Social Work, etc. SAP Job Code: 20001592, when the title is secondary: 2237 |
20 |
Institute/Center Director |
Institute/Center Director Exclusively for directors of an Institute or Center with administrative responsibilities equivalent to those of a Chairperson. SAP Job Code: 20001593, when the title is secondary: 2065 |
20 |
Chief of Staff |
Chief of Staff, Chief Operating Officer |
20 |
Division Director |
|
20 |
Senior Advisor |
|
20 |
Univ Physician |
|
20 |
Intellec Integrity |
University Intellectual Integrity Officer |
20 |
Univ Attending Vet |
University Attending Veterinarian |
|
|
Neither Executive Management nor Management Level |
30 |
Sr asc to dean |
Senior Associate to the Dean |
30 |
Ast to dean |
Assistant to the Dean |
30 |
Associate director |
|
30 |
Assistant director |
|
30 |
Ast to director |
Assistant to the Director |
30 |
Asc chairperson |
Associate Chairperson |
30 |
Ast chairperson |
Assistant Chairperson |
30 |
Co-director |
|
30 |
Director I |
Director I Higher than Director II, but not Management or Academic Management level. SAP Job Code: 20001594, when the title is secondary: 2067 |
30 |
Director II |
Director II Neither Executive Management nor Academic Management level SAP Job Code: 20003263, when the title is the secondary: 2066 |
30 |
Faculty griev off |
Faculty Grievance Official |
30 |
Ombudsperson |
|
30 |
Asc Ombudsperson |
Associate Ombudsperson |
30 |
Ast Ombudsperson |
Assistant Ombudsperson |
30 |
Chair ctte/bd/othr |
Chairperson of Committee/Board/Other |