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Absence and Attendance Codes

Also in this document: Wage Types | Holiday Rules for benefit eligible support staff 

Attendance/Absence Codes

Attendance/Absence Name Employee Type Description
2000 Regular Hourly Hrly Enter for all hourly regular and   on call employees for all hours worked.    When entering time for employees with variable rates, a rate must be   entered in the valuation basis field.
2005 Unscheduled Day 1585,
    324 maintenance
In addition to regular time entry, on separate   line enter 2005 with "1" to flag an unscheduled day. Do not use   when extra hours are worked on a scheduled day. Do not use for   "call-in" work.
2010 Regular   Additional CT Enter   for CT employees to report time worked in addition to their scheduled   hours. 
2010 Regular Additional Over40 SAL, FAS Enter for full-time Salary or FAS employees to report time worked in addition to their scheduled hours.
2011 Regular   Add'l Up to 40 SAL, FAS Enter for less than full- time Salary or FAS employees to report time worked in addition to their scheduled hours up to 40 hours a week. 
2020 Student Hourly STU Enter for all hourly student employees for all   hours worked.  When entering time for   students with variable rates, a rate must be entered in the valuation basis   field.
2100 2nd   Shift Hrly,   CT Enter   for any employee working second shift. Enter all hours worked on shift. 
2140 3rd Shift Hrly, CT Enter for any employee working third shift.   Enter all hours worked on shift.
2180 12   Hour Shift 324 Enter   for 324 employee working 12 hour shift. Enter all hours worked on shift.
2190 Shift Without 8 Hr Break 324 Enter for 324 employee working a shift which   starts before the employee has had 8 hours off since their previous shift.   Enter all hours worked on shift and time will be paid at 1.5 the employee's   hourly base rate.
2192 2nd Shift Without 8 Hr Break 324 Enter for 324 employee working a   shift which starts before the employee has had 8 hours off since their   previous shift. Enter all hours worked on 2nd shift and time will be paid at   1.5 the employee's hourly base rate and applicable shift premium.
2194 3rd Shift Without 8 Hr Break 324 Enter for 324 employee working a shift which   starts before the employee has had 8 hours off since their previous shift.   Enter all hours worked on 3rd shift and time will be paid at 1.5 the   employee's hourly base rate and applicable shift premium.
2196 12   Hour Shift Without 8 Hr Break 324 Enter   for 324 employee working a shift which starts before the employee has had 8   hours off since their previous shift. Enter all hours worked on 12 hour shift   and time will be paid at 1.5 the employee's hourly base rate and applicable   shift premium.
2200 Educational Leave Hrly, CT, SAL Enter when absent from work to attend training   or use release time for a class (credit or non-credit).
2215 Union   Officers Hrly,   CT, SAL Enter   when using release time for duties as Union Officer.
2220 Union Meeting Hrly, CT, SAL Enter when absent from work to attend a Union   meeting
2225 Special   Conferences Hrly,   CT, SAL Enter   when absent from work to attend a Union organized or hosted special   conference
2230 Union Training Hrly, CT, SAL Enter when absent from work to attend union   sponsored training
2235 Negotiations Leave Hrly, CT, SAL Enter when absent from work to   attend union negotiations
2240 Grievance/Arbitration Mtg Hrly, CT, SAL Enter when absent from work to attend union   grievance/arbitration meeting
2241 2nd   Shift Union Release Hrly,   CT Enter   for union release for employee working on 2nd shift
2242 3rd Shift Union Release Hrly, CT Enter for union release for employee working on   3rd shift
2243 12   Hour Shift Union Release 324 Enter   for union release for employee working on 12 hour shift
2280 Holiday - No Work 324, 999, 1585 Enter for any benefit eligible hourly employee   on the day of holiday to receive holiday pay. Use when employee does not work   on the holiday.  Enter number of hours   employee receives for holiday pay.  If   working on the holiday enter applicable working hours only (Regular Hourly or   2nd Shift, for example). 
2400 Call   In - Work  324,   999, 1585, CT, FOP, APA (as defined by contract) Employee   reporting for emergency duty, guaranteed at least 3 hrs pay at rate of time   and 1/2. Enter actual hours worked.
2402 Call In-Work    - HRH 324, 999, 1585 Employee reporting for emergency duty,   guaranteed at least 3 hrs pay at rate of time and 1/2. If also working out of   classification, enter actual hours worked and additional amount per hour   (example $0.10).
2410 Call   In - No Work  324,   999, 1585, CT Employee   reporting for emergency duty and no work available paid 3 hours at regular   straight time rate. Enter actual hours.
2412 Call In-No Work-HRH 324, 999, 1585 Employee reporting for emergency duty and no   work available paid 3 hours at regular straight time rate. If also working   out of classification, enter actual hours worked. Enter additional amount per   hour (example $0.10) in the valuation basis field.
2415 Snow   Standby Grounds   Dept
    1585, 999
Employee   paid 1 hour straight time for each day indicated. Enter 1 for every day on   snow standby.
2417 Snow Standby-HRH Grounds Dept
    1585, 999
Employee paid 1 hour straight time for each day   indicated. Enter 1 for every day on snow standby. If also working out of   classification, enter additional amount per hour (example $0.10) in the   valuation basis field. 
2420 Standby Scheduled-Pay 999, CT, APA (as defined by   contract) 999 - paid 1 hr straight time   for each day indicated. Enter 1 for every day on standby.
    CT - 1 hour pay for every 8 hrs. scheduled standby. Enter Number of Hrs   Scheduled on Standby.
    APA-1 hour pay at straight time for every 24 hour period scheduled on   standby. Enter 1 for every day on standby.
2422 Standby Scheduled-Pay-HRH 999 Paid 1 hr straight time for each day indicated.   Enter 1 for every day on standby. If also working out of classification,   enter additional amount per hour (example $0.10) in the valuation basis   field. 
2430 Standby   Schled-Comp Time CT,   FOP, APA (as defined by contract) CT   - 1 hour comp. time for every 8 hrs. scheduled standby. Enter Number of Hrs   Scheduled on Standby.
    FOP - 1/2 hour comp. time for each hour scheduled on-call. Enter Number of   Hrs Scheduled on Standby.
    APA-1 hour comp time for every 24 hour period on standby. Enter 1 for every   day on standby.
2440 Standby Work-Pay CT, FOP, APA (as defined by contract) CT & FOP-If called back to work, paid for   actual time worked at rate of time and 1/2. Enter actual hours worked.
    APA-If called back to work, paid for actual time worked at rate of time and   1/2, minimum of 2 hours. Enter actual hours worked.
2442 Standby   Work-Comp Time CT,   FOP, APA (as defined by contract) CT   & FOP-If called back to work, receive comp time for actual time worked at   rate of time and 1/2. Enter actual hours worked.
    APA-If called back to work, receive comp time for actual time worked at   rate of time and 1/2, minimum of 2 hours. Enter actual hours worked.
2450 WKAR-TV On Location CT CT - Crew member on location, paid 1.5 for all   hours over 12, Mon-Fri or over 10, Sat-Sun. Enter any hours working   on-location. 
2600 Student   Bonus Incentive STU To   provide hourly incentive bonuses for student employees employed in any   department. Enter hours and additional amount per hour (example $1.00).   Maximum of $2.00 per hour.
2605 On-call Bonus Incentive Hrly   On-call To provide hourly incentive bonuses for on-call   employees employed in any department. Enter hours and additional amount per   hour (example $1.00). Maximum of $2.00 per hour.
2610 Higher   Rate Hourly Hrly Enter   hours and additional amount per hour (example $0.10)
2611 Higher Rate 2nd Shift Hrly Enter hours and additional amount per hour   (example $0.10)
2612 Higher   Rate 3rd Shift Hrly Enter   hours and additional amount per hour (example $0.10)
2613 Higher Rate 12 Hour Shift 324 Enter hours and additional amount per hour   (example $0.10)
2620 Higher Rated Pay-CT CT CT additional $16/day when   working at higher grade job for 10+ working days. Enter 1 on day to receive   higher rate.
2630 Freezer Room Shift 1585   Hrly Additional   $.50 an hour while working freezer room shift. Enter hours worked on shift
2631 Freezer   Room 2nd Shift 1585 Hrly Additional $.50 an hour while   working freezer room shift. Enter hours worked on shift
2632 Freezer Room 3rd Shift 1585   Hrly Additional   $.50 an hour while working freezer room shift. Enter hours worked on shift
2650 Officer   in Charge  FOP Enter actual hours when serving   as OIC, system will calculate pay per rules in CBA.
    Less than 2 hrs. (OIC) No Additional Rate.
    2-4 hrs. (OIC) One-half hour at rate of time and one-half the officer's   reg. rate of pay.
    More than 4 hrs. (OIC) One hour at rate of time and one-half the officer's   reg. rate of pay.
2660 Police Overtime FOP,   APSA-Police Enter   any hours that should be considered overtime, compensated at 1.5 base rate of   pay.
2700 Overtime   Cost Distribution ALL Enter new accounting line,   attendance code and a "1" on the day(s) that overtime premium   should be reallocated. The one serves as an indicator. If unsure what day the   employee will be over 40 hours and cross into overtime compensation, enter the   indicator for the whole period (week). 
2798 Compensatory Time Earned Up to 40 SAL, non-union Hrly, CT, FAS Enter hours to be compensated at straight time for additional hours worked up to 40 per week. Absences should not be included in determining 40 hours.
2799 Compensatory   Time Earned SAL, non-union Hrly, CT, FAS Enter hours to be compensated and system will determine straight time or time and 1/2 rate based on CBA terms or FLSA status. Enter for additional hours worked over 40 per week. Absences should not be included in determining 40 hours.
3000 Overtime Declined Hrly Enter hours offered and declined by employee to   record for OTE process.
2500 Stagehand   Straight IATSE   on-call Base   Hand Rate - For assigned positions as: Carpenter, Electrician, Followspot   Operator, Assistant Electrician, Grip, AV Tech, Camera Operator, Property   Person, Wardrobe, Maintenance, other work.
2502 Stagehand Overtime IATSE on-call  
2504 Special   Skill 1 IATSE   on-call House   Staff, Dept. Head, W/O Net, Video and Audio Board Op's (20% premium over Base   Hand Rate)
2506 Special Skill 1 Overtime IATSE on-call  
2508 Special   Skill 2 IATSE   on-call Light   Board Op., Forklift, and In-Costume (10% premium over Base Hand Rate)
2510 Special   Skill 2 Overtime IATSE   on-call  
2512 Special   Skill 3 IATSE   on-call Master   Elec., Slide Proj., Flyman (5% premium over Base Hand Rate)
2514 Special Skill 3 Overtime IATSE on-call  
2516 Hair/MakeUp   Straight IATSE   on-call  
2518 Hair/MakeUp Overtime IATSE on-call  
2520 Dept   Head Hair Straight IATSE   on-call  
2522 Dept Head Hair Overtime IATSE on-call  
2524 Wharton/Aud   Rigger IATSE   on-call  
2526 Wharton/Aud Rig Overtime IATSE on-call  
2528 House   Staff Maintenance IATSE   on-call  
2530 House Staff Maint Ovrtime IATSE on-call  
2532 Loader-Semi IATSE   on-call  
2534 Loader-Sm Truck IATSE on-call  
2536 Loader-Van/Bus IATSE   on-call  
2538 Breslin Up Rigger IATSE on-call  
2540 Breslin   Up Rigger Ovrtime IATSE   on-call  
2542 Breslin Down Rigger IATSE on-call  
2544 Breslin   Down Rig Overtime IATSE   on-call  
2546 Munn Up Rigger IATSE on-call  
2548 Munn   Up Rigger Overtime IATSE   on-call  
2550 Munn Down Rigger IATSE on-call  
2552 Munn Down Rigger Overtime IATSE on-call  
2554 Jenison Up Rigger IATSE on-call  
2556 Jenison   Up Rigger Ovrtime IATSE   on-call  
2558 Jenison Down Rigger IATSE on-call  
2560 Jenison   Down Rig Overtime IATSE   on-call  
2562 Wharton Open Steel IATSE on-call  
2564 Wharton   Open Steel Overtime IATSE   on-call  
2566 Meal Penalty IATSE on-call  
2572 Spotlight   Camera Oper IATSE   on-call  
2574 Spotlight Camera Oper OT IATSE on-call  
2576 Forklift,   Flyman, & In-Costume IATSE   on-call  
2578 Forklift, Flyman, & In-Costume OT IATSE on-call  
2584 Light   Board Prog/Oper IATSE   on-call  
2586 Light Board Prog/Oper OT IATSE on-call  
2900 Vacation Hrly,   CT, SAL Absent   and using earned vacation quota
2905 Sick  Hrly, CT, SAL Absent and using earned sick quota
2910 Family   Sick  Hrly,   CT, SAL Absent   and using earned family sick quota - must have equivalent sick hours   available.
2920 Extended Disability Leave (EDL) Hrly, CT, SAL Enter hours for employee on EDL when all quotas   are exhausted
2925 FMLA   Family Sick Hrly,   CT, SAL On   FMLA leave and using family sick quota
2930 FMLA Paid FAS, GRAS FAS, GRAS on FMLA leave and using Short Term   Disability
2935 FMLA   Personal Hrly,   CT, SAL On   FMLA leave and using personal quota
2940 FMLA Sick Hrly, CT, SAL On FMLA leave and using sick quota
2945 FMLA Vacation Hrly, CT, SAL On FMLA leave and using vacation   quota
2950 FMLA unpaid Hrly, CT, SAL
    FAS, GRAS
Hrly, CT, SAL - On unpaid FMLA leave after   quota is exhausted
    FAS, GRAS - On unpaid FMLA leave
2955 Accident   Pay (Work Comp) Hrly,   CT, SAL Enter   during 1 st five   working days an employee is absent due to a documented work related   injury/illness
2957 Work Comp Release Time Hrly, CT, SAL, FAS Enter when an employee on workers compensation   has returned to work and has intermittent follow up appointments.
2960 Personal   Time Hrly,   CT, SAL Absent   and using earned personal quota
2965 Bereavement Leave Hrly, CT, SAL Absent on funeral leave; enter 1-3 days based   on collective bargaining agreement
2970 Jury   Duty Hrly,   CT, SAL Absent   and serving on jury duty
2975 Military Leave - Paid Hrly, CT, SAL When on short term active duty for training or   for handling civil disorder. 
2980 Compensatory   Time Taken SAL, non-union Hrly, CT, FAS Absent   and using earned comp time quota
2985 Paid Absence FAS Absent and using paid leave time
2990 Excused Unpaid   Hrly, CT, SAL, FAS Enter hours. For hourly employees, optional entry for unit tracking. For CT and Salary support staff and FAS, required to adjust paid time.
2995 Unexcused   Unpaid Hrly,   CT, SAL Enter   hours. For hourly employees, optional entry for unit tracking. For CT and   Salary support staff, required to adjust paid time.

  Wage Types

Wage Type Name Employee Type Description
7000 Tip Reporting   Enter Amount
1360 Project Pay - FAS Enter lump sum amount on any day in the pay period using the Project Pay CATS profile
1390 Project Pay - STU Enter lump sum amount on any day in the pay period using the Project Pay CATS profile
1400 Project Pay - Hrly Enter lump sum amount on any day in the pay period using the Project Pay CATS profile

Holiday Rules for benefit eligible support staff

Hourly

  • When an employee does not work on a holiday, enter attendance code 2280-Holiday No Work for employee to receive holiday pay.  
  • When an employee does work on a holiday, enter only regular working attendance codes, such as 2000-Regular Hourly.

CT employees

  • When an employee works their scheduled hours, but does not work on a holiday, no entry is required for holiday pay.  
  • When an employee does work on a holiday, enter only relevant additional hours worked attendance code, such as 2010-Regular Additional.

Salary employees

  • When an employee works their scheduled hours, but does not work on a holiday, no entry is required for holiday pay.  
  • When an employee does work on a holiday, enter only relevant additional hours worked attendance code, such as 2010-Regular Additional.

Note

Per HR policy - Holiday pay is not payable if the employee has an unexcused absence on either the day before or the day after the holiday.   If ineligible for holiday pay, enter unpaid time (2990 or  2995) on the holiday for CT and Salary employees.

 

Last Updated: 11/09/2016

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