|
ERROR CODE |
ERROR MESSAGE |
|
G01 |
The STATUS CODE entered is not valid. |
|
G02 |
The TYPE of the record is not “G” or “U” or “P”. |
|
G03 |
The SEMESTER for a graduate assistant must be “F”, “S, or “U”. For an undergrad or professorial assistant it must be “F”, “S, “U”, or "A". |
|
G04 |
FROM DATE is blank or invalid and semester is invalid. |
|
G05 |
TO DATE is blank or TO DATE has values which are not valid, e.g. 31st day of September. |
|
G06 |
The FROM DATE is greater than the TO DATE. |
|
G07 |
The appointment length calculated from the FROM and TO dates is invalid, e.g. less than 1 month or greater than 12 months. |
|
G08 |
The NAME is blank, or it has no comma between last and first names, or it has no first name. (If a student has only one name it will be entered as a last name followed by a comma and an * for the first name.) |
|
G09 |
The EMPLOYING DEPT is blank, or it is not numeric, or it is not on the University Common Unit Code File. |
|
G10 |
The MAILING DEPT is blank, or it is not on the University Common Unit Code File. If it is blank, this message is only a warning. The MAILING DEPT. will be set to the EMPLOYING DEPT. upon verification of the screen. If the operator has entered a department number then this message is a fatal error. |
|
G11 |
The FUNCTION is not “R” for research; or “T” for teaching and in the union; or “TE” for teaching and exempt from the union. |
|
G12 |
Valid codes are “TE A”, “TE B”, “TE C”, “TE D”, “TE E”, or “TE G” for teaching and exempt from the union. While in E03, use the F1-Help key when it is listed at the bottom of the screen, to see the definitions of the A thruogh G reasons for exemptions from the union. |
|
G13 |
A SUPERVISING FACULTY has not been entered. |
|
G14 |
The GRAD LEVEL is invalid. If TYPE = “G” then the level must be 1, 2 or 3. If the TYPE = “U” or "P" then the level must be blank. |
|
G15 |
The MONTHLY STIPEND amount is Blank, or zero, or has other than up to four numbers followed by two decimal points (1234.00). |
|
G16 |
The TIME Field (percent of time employed) is not “00.0”, “25.0”, “50.0” or “75.0”. |
|
G17 |
The ACCOUNT is 114641 (summer school) and a funding Dept. has not been entered. |
|
G18 |
The ACCOUNT field is 999999 or it is a General Fund Account with “2” as the last digit, e.g. 11xxx2. |
|
G19 |
The ACCOUNT field is not numeric or it is not on the University General Ledger file. If the account is a 91 account this is a warning. Otherwise this is a fatal error.
New account numbers (typically Contract & Grants) and MAUs become valid when the accounting system runs – every Monday night. If a G19 error is generated, wait until the following Tuesday and enter the appointment again. If it still doesn’t work call Contract & Grant Administration to find out what is happening with that account number. |
|
G20 |
The Funding DEPT is not on the University Common Unit Code File or it is not numeric. |
|
G21 |
For funding from General Fund Accounts, the Funding Dept. number is not on the Budget Header File. |
|
G22 |
For funding from General Fund Accounts, the Funding Account number in the Budget Header File for the funding department is 999999. |
|
G23 |
For funding from General Fund Accounts, the Funding account number does not match the account number in the Budget Header File. |
|
G24 |
For funding from a General Fund Special Account i.e. 11xxx3, the funding department is not 59046. |
|
G25 |
Total percent of time employed for GA must be 25.0, 50.0 or 75.0. Total percent of time employed for Undergrad and Professorial Assistants must be 12.5 or 25.0. |
|
G26 |
This is a warning. It means that either the salary was below the minimum and the employing department was 66773, housing. Or, the salary was greater than the maximum for a summer appointment. |
|
G27 |
Duplicate funding lines i.e. more than 1 line has the same department number and account number. |
|
G28 |
A status code of “T”, cancellation, requires a cancellation date equal to the From date of the record, and requires a reason. |
|
G29 |
A status code of “X” requires a reason. |
|
G30 |
This is a fatal error. It means the salary was less than the minimum and the employing department was not 66773, housing. Or, the salary was greater than the maximum for a fall or spring appointment and the operator entering the data was not from AHR. |
|
G31 |
For undergrad assistants, hours worked is not equal to “05 or “10”. For professorial assistants it must be “10”. |
|
G32 |
“Nature” of work is blank. It is required for Undergrad Assistants. |
|
G33 |
“Courses in which student works” is blank. It is required for Undergrad Assistants. |
|
G34 |
2 funding lines for 5 hours of work. 5 hour/week can only be funded by 1 source. |
|
G35 |
More data needed before level data can be found. |
|
G36 |
PID not on SIS file – Please enter a valid PID number. |
|
G37 |
GPA below minimum. The department should monitor the progress of the student. |
|
G38 |
I-9 Date will be required for approval. |
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G39 |
I-9 date must be valid date, or 12319999 (no expiration), or blank. |
|
G40 |
At least one funding line must be entered. |
|
G41 |
No level data available for this term for this student. |